Sometimes you may find a need for unique serial number in your documents, and let’s say your serial numbers have to be specific and non-sequential. (i.e., C3526, the next one Y1317 , Y1324)
If you know what serial numbers you need for your particular use, the quickest method to use for this situation is the mail-merge features of Word to create your final documents.
Follow the steps below to learn how :
- Create a document with nothing but your serial number in it.
- Place your serial numbers in a table, one serial number per row.
- Be sure there is a header on your table, and give your header an intuitive name such as “Serial Numbers.”
- Open your document, in which you would like to have your serial number.
- On your Ribbon, click the Mailings tab.
- In the Start Mail Merge Group, click the Start Mail Merge tool.
- Use the controls to select the type of merge you would like.
- Follow the steps specifying your main document (the one you opened above in step 2) and your data source (the one you created in step 1).
- In your main document, insert a merge field that indicates where you would like your serial number to appear.
- Print your mail-merged documents.
The major advantage of this method is that you can use non-sequential serial numbers. You can also change the contents of your serial number file whenever you want/need new documents, and just print again.