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Carol's Ramblings

Carol’s Rambling

Happy St. Patrick’s day!  Well, it’s just a couple of days early. I am Irish and English and I love to celebrate this holiday.  I always make the traditional meal of either corned beef or ham and cabbage and potatoes.  Of course a good Irish meal is not complete without Irish Soda Bread.  I usually end up making at least three loaves as my children want their own loaf to take home with them.  If you have never had it, you simply must try it.  It is delicious.  My recipe is straight from Ireland and I guard it!

I think I provided you with some really good information in my articles this month and I hope you agree.  If there is something in particular that you would like me to cover, please let me know.

Until next time, take care of yourselves and please do not forget those less fortunate that you.  Take heart, spring is just around the corner.  The peepers are lulling me to sleep at night with their concert and the birds are chirping as the sun rises now.  My favorite time of year!

 

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Word 2013

How To Specify Index Section Dividers In Your Word Document

As you may have learned in other articles, you create an index in your documents by placing the special index field in your document. When you insert the field you can indicate how you want Word to separate the alphabetic sections of your index. There are several choices you can use, but you may need to experiment to find the dividers that are right for you. You specify these dividers by adding the \h switch to your index field. The table below shows some possible settings for this switch.

You can now experiment and see what works best for you!

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Subscribers Word 2016

Subscribers: How to Insert Headers and Footers In Your Word 2016 Documents (Including Page Numbers)

Headers and Footers are lovely little nuances in your Word documents that make it look professional, save you space, save you time, and save you keystrokes. You have your choice of using either a Header OR a Footer.  You can even use both is you like! A Header appears at the very top of your […]

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Excel 2013

How To Have a Worksheet Thumbnail In Your Excel Workbook

Excel provides a couple of settings that control this feature. First, Excel will let you you control saving of the thumbnail image when you first save your workbook or when you use the Save As command to save your workbook under a new name. The Save As dialog box contains a Save Thumbnail check box at the bottom.

Select the check box, and when you save your workbook the preview image is saved with it. The image represents the appearance of the first worksheet in your workbook. You do not have  control over which worksheet is used in the preview.

On some systems, the Save Thumbail check box may be selected by default; on others not. Whether the check box is defaulted to selected or not selected, is controlled  by a Properties setting.

Below is how you change that setting in Excel 2010 and Excel 2013:

  1. Display the File tab of your Ribbon.
  2. Be certain the Info option is selected at the left side of the dialog box.
  3. Click the Properties link near the right side of the dialog box and then click Advanced Properties to display the Properties dialog box for your workbook.
  4. Be certain the Summary tab is selected.

 

  1. Select Save Thumbnails for All Excel Documents check box at the bottom of the dialog box.
  2. Click on OK to close the Properties dialog box.
  3. Save your workbook.

Please note that the only way to save a thumbnail for an existing workbook that does not have one already saved, is to open the workbook and use the Save As dialog box (click F12 to display it) to re-save the workbook. (Do  not forget to make sure the Save Thumbnail check box is selected before saving.)

It should also be noted that if you save your workbook via macro, there does not appear to be a way in VBA to set this, so macro-saved workbooks are not saved with a thumbnail, and the only way that I know of to save that thumbnail is to later open the workbook and manually go through the Save As steps to save it with the thumbnail.

If you still cannot see the thumbnails in a Windows Explorer window, make sure you have the view in that window set to use medium (or larger) icons. Any other views may not display the desired thumbnails.

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Subscribers Word 2016

Subscribers: How To Use Page Formatting For Columns In Your Word Documents

By default, every blank document you open in Word contains one column. The text begins at the left margin and runs right across your document to the right margin. If you are creating a newsletter or brochure, however, you may want to add multiple columns. Some of the many benefits to using multiple columns are: […]

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Subscribers Word 2016

Subscribers: How To Use Page Formatting – Borders And Shading

Borders can be applied to an entire page, document, or sections of your document. A border can also be applied to a single paragraph or multiple paragraphs. Paragraphs make your text stand out. They grab the reader's eye and draw them to your text. Sometimes, depending on which border you employ, they can signal your […]

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Subscribers Office 2016

Subscribers: How To Do Page Formatting In Your Word 2016 Documents

One of the most important things you can learn is Word is how to format your page with elements such as margins and page breaks. Of course, formatting your pages makes them more attractive and to your reader and easier to read as well. These may seem to be simple instructions, but follow along and […]

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Word 2016

Using Enter in Word To Force Content To The Next Page – A Real No No!!

I really thought that folks  had stopping using Enter to force the contents of their document to the next page.  But then I had to review a document a reader had sent to me and sure enough, it was chock full of forced lines at the bottom of several pages. When other people open this document the problem is that things will not always be where the original creator intended.  A user’s default printer has some control over a Word document and if another system must rework fonts or spacing, the document could look very, very different! Although this could drive someone around the bend, it is very easily fixed.

Follow the steps below to learn how:

As you are creating your document, there may be certain types of paragraphs that should always begin at the top of a page. For instance, you may have a certain paragraph format that you use for section headings. Your page design calls for all sections to begin at the top of a page, so you must come up with a way to ensure this always happens.

There are a couple of ways you can do this. The first is to search for each section heading and manually insert a page break before each of the heads. This can take a lot of time and you know how I feel about wasting time and keystrokes! It is much easier to format the paragraph so it always begins on a new page.

  1. Place your cursor in the section head paragraph.
  2. Make sure the Home tab of your Ribbon is displayed.
  3. Click the small icon at the bottom-right of the Paragraph group to display the  dialog box.
  4. Display the Line and Page Breaks tab.

 

  1. Make sure Page Break Before  is selected.
  2. Click on .

Using page breaks before your section heads is even more automatic if you use a style. All you need to do is format the style so that the head will always have a page break before it. Then, every time you use that heading style, Word will insert the requisite page break.

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Subscribers Word 2016

Subscribers: Technical Documents In Word Part V – Inserting Special Characters In Word Documents

Special characters refer to punctuation, symbols or other items that are not generally available on keyboards, such as copyright symbols, trademark symbols, pilcrows, section signs, etc. Follow the steps below to learn  how to insert special characters: Place your cursor where you would like your symbol to appear. Click on your Insert tab. In the […]

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