Office 365

Outlook Shortcuts in Conversation View

As I told you in my previous post, Outlook Shortcuts in Inbox, you can save so much time and keystrokes when you avail yourself of all the shortcuts Outlook has to offer.  Sadly, a lot of folks just do not know about them.

So, without further ado, let’s now learn the shortcuts to use in Outlook Conversation view:

  • CTRL + R sets you up to reply to an email
  • CTRL + Shift + R will will Reply All
  • CTRL + F will forward an email
  • Right-click on a selected email and select Ignore to mute the thread
  • CTRL + . (period) will, when you have one email open, allow you to jump to your next email
  • CTRL + , will allow you to jump back to the previous message

Some of these are pretty cool and save lots and lots of time for you busy people!

There are still a couple of other shortcut categories to cover so keep your peepers peeled!


Office 365

Outlook Shortcuts in Inbox

As you all know, I absolutely hate to waste time and keystrokes. I like to get things done as quickly and easily as possible. Which brings me to the subject of shortcuts in Outlook.  I simply will not do without them and you probably will not either once you have seen how easy they are and how much time and effort they save.

Follow the steps below to see how:

First, be certain that keyboard shortcuts are enabled in Outlook:

  1. On the Home tab of your Ribbon, click Settings.
  2. Select More mail settings.
  3. In Customizing Outlook, select Keyboard Shortcuts.
  4. Select the mode of your choice.
  5. Click Save.

Ok, now that has been taken care of, let’s start learning some shortcuts in your Inbox:

CTRL + N will open a new email email for you.

CTRL + O will open a message you have selected

F9 will Send and Receive all

CTRL + A will select all messages in Outlook

CTRL + D will delete one or a selected group of emails

CTRL + Q will make a selected email as read

CTRL + U will make a selected email as unread

CTRL + Shift + G will flag your message for follow up

CTRL + Shift + K to open a new Task

CTRL + Shift + L and CTRL + Shift + O will allow you to jump between your inbox and outbox

F3 will move your cursor straight to your Search box

I think you will find these shortcuts very, very helpful and of course they will say you lots of time and keystrokes!

In my next post I will cover Outlook Shortcuts in Conversation View, so make sure to look for it!

Office 365

How to Create Hyperlink To File on Your Computer

In a previous post I told you how to create a hyperlink to a Web page. Today I will show you how to create a hyperlink to a file that resides on your computer or alternatively, to a new file that you would like to create on your computer.

Follow the steps below to learn how:

  • Select the text or image that you would like to display as a hyperlink.
  • Press CTRL + K.
  • Under Link to, select one of the following:
  • To link to an existing file, under Link to, click Existing File or Web Page.
  • In the Look in or Current Folder list, find your file.


  • If you would like to create a new, blank file, and link to it, click Create New Document under Link to.
  • Key in a name for your new file and use the location shown under Full path or navigate to a different save location by clicking Change.
  • Now, you can select whether to Edit the new document later or open and Edit the new document now.

There is more information coming in a future post.  Keep an eye out for it!

Office 365

How To Add & Remove Hyperlinks in Outlook 365

First of all, this information does not pertain only to Outlook.  It also is relevant for Word, Excel and PowerPoint.

Ok, now that is out of the way let’s move on.  As you know, you can  create links to new files or on ones that have been on your computer for ages. These links can be added to locations in documents, and to email addresses. You can also edit them as you would anything else.

The quickest way to create a rather basic hyperlink in your document is to press Enter or your Space bar once you have keyed in the address of an existing webpage (i.e.  Office will automatically convert the address to  a link for you.

If you wish to create a hyperlink with in your document, follow the steps below:

  • Select the text or image that you would like to display as a hyperlink.
  • Press CTRL + K (you can also, if you prefer, right-click on your text or picture and click Link on the shortcut menu).
  • Now, in the Insert Hyperlink box that appears, key in or paste your link in the Address area.
  • If you do not see the Address box, be certain the Existing File or Web Page is selected under Link to.
  • You can also, if you like,  key in your own text to display for your link in the Text to display area.
  • Should you not know the web address for your hyperlink, simply click the Browse the Web icon, navigate to the URL on the Internet, copy and paste it. browse-the-webThat is basically how it is done!
Word 365

How To Delete Captions In Word Documents

You will not believe how simply easy this is!

If you would like to delete a caption in your Word document, all you need do is select the caption and click your Delete key! If there are more captions in your document when you are finished  removing the ones you no longer want, you can then update them.

Follow the steps below to learn how:

  • Press CTRL + A which will select all text in your document, and then press F9 to updatel. Now, all your caption numbers are in order after you have removed the ones you no longer want!

Told you it was super easy!