Microsoft Windows

How To Clear Your Workspace in Windows 10

Having difficulty staying focused? Well, one way to stay focused is by clearing away all open applications except the one you are currently working on!

Follow the steps below to learn how:

  • Select and hold the window you would like to stay open.
  • Give your mouse a little back and forth shake.

All the other open applications will automatically minimize to clear your workspace!

Microsoft Windows

How To Snap Apps Side By Side in Windows 10

Say you have sever applications open in Windows 10 (i.e., Word, Excel, Outlook, etc.) Now all of a sudden your desktop is feeling cluttered and you feel distracted.

So, Let’s neaten things up quickly and easily shall we?

Follow the steps below to learn how:

  1. Select any open window.
  2. Then drag it and bounce it against the side of your screen.
  3. All the other windows you have open will now appear on the opposite side.
  4. Select a window to have it fill the open space.

Pretty cool huh?

Microsoft Windows

Do Some Math With Dates Using Your Calculator in Windows

Most folks are not aware of half of the things you can do using your Calculator in Windows. Below is but one of the cool uses.

For planning anything date related, the date calculation function is great. It allows you to calculate the difference between two different dates. For instance if you were born on August 17, 1957, this function will calculate and tell you that on August 17, 2016 you were 21,559 days old! I am not sure that information would be very valuable to you, but there are many other uses for this function, such as wedding invitations, vacations, etc.

Date Calculation

This function will also allow you to add or subtract days from a specific date. Say you have a 4 month deadline – this tool will allow you to figure out what that date will be. Warranties – you can figure out how many days are left!

I am certain you will find lots of uses for this!

Microsoft Windows

Windows Sticky Keys

This is not about Microsoft Office, but it is something that will affect the applications in the Office suite.

The first time I experienced Sticky Keys I was stymied. I could not figure out why my keyboard would not do what I was telling it to do! I would try to key in text but I got a mixture of letters and numbers and symbols that made no sense whatsoever. And what was more vexing was that I couldn’t even look up the answer to my problem on the Internet because I couldn’t key in the text!

Sticky keys is an accessibility design for folks who have difficulty holding down two or more keys simultaneously. It causes the Shift, Ctrl and Alt keys to remain depressed when tapped so that a person can use them with only one finger at a time.

Sticky keys is enabled by tapping your Shift key five times in succession. That may seem difficult to do accidentally but trust, me, I have done it on more than one occasion!

The reason for default-enabling keyboard shortcuts for accessibility options was so that folks with disabilities could sit down to any computer and be able to use it. A great idea actually unless you turn it on accidentally!

The good news is that you can turn off Sticky Keys just as easily as it is turned on – simply tap your Shift key five times and you should be good to go again!

Microsoft Windows

How to Rename Files Using a Function Key

Suppose you are working in Windows Explorer and you want to rename a file. Well you can always right-click the file and select Rename. But you already knew that didn’t you?

Well there is an even easier method to rename a file without every using your mouse!

Follow the steps below to learn how:

  • Select the file and tap the F2 key and begin keying in your new name.

Here’s a bonus!

If you want to copy a file name to another document follow these steps:

  1. Click F2 to edit.
  2. Click CTRL + C to copy.
  3. Click ALT + tab to switch to the other document.
  4. Click CTRL + V to paste.

It’s all about less keystrokes and saved time. It always has been! My job is to make YOU more productive and efficient!

Microsoft Windows

How to Create an E-Mail Shortcut for More Speedy Messages

Who has time to waste during the business day? Certainly not me or you either I bet.

Most times in an office setting your e-mails generally go to the same folks several times a day. It is inefficient to have to enter that address over and over, even with the AutoComplete feature!

If you send frequent e-mails to the same person, this tip could be a real boost to your efficiency!

Follow the steps below to learn how to create a desktop shortcut for sending messages:

  1. Right-click your desktop.
  2. Select New | Shortcut.
  3. In the Create Shortcut dialog box, key in: mailto:emailaddress (using an actual e-mail address). Do not enter any space characters between the mailto: component and the e-mail address.
  4. Click Next.
  5. Enter an intuitive name for your e-mail shortcut.
  6. Click Finish.

To use your new shortcut, simply double-click it. MS Outlook or your default e-mail client will open a mail window and fill in the To field using the address you provided when you created the shortcut.

Key in your message and send!

Windows XP

Creating Quick Notes with WordPad Scraps in Windows XP

Some folks use note pads or Post Its to jot down quick notes to themselves and save them on their desk or stick them to their monitor.

Other folks, like the technologically savvy (geeks) use another alternative that doesn’t take them away from their computer. You may want to give this a try; it’s quite easy. The benefit is that creating scraps is just a click and drag session and you do not have to take the time to name and save a file!

Follow the steps below to learn how:

  1. Launch WordPad.
  2. Key in the text to create your note.
  3. Select (highlight) the text.
  4. Drag the selection and drop it on your desktop.
  5. Close WordPad and Click No when prompted to save changes.

Once you have dropped the selection onto your desktop, Windows XP recognizes the selection as an OLE (Object Linking and Embedding) object from WordPad and creates a scrap, complete with a special icon with a default title name of Scrap. You can always rename the scrap so that it is more intuitive for you.

When you want to view your note, just double-click it and WordPad will open it for you!

Windows Vista

Automatically Start an Office Program when You Boot

If you are anything like me, you use the same MS Office programs over and over again, so why not save some time and keystrokes and energy by having those programs open automatically when you turn on your computer?

Follow the steps below to learn how to work this particular magic:

  1. Click the Office
  2. Click Microsoft Office.
  3. In the list of available Office programs, right-click the icon of the program or programs you would like to start automatically and then click Copy on the shortcut menu.
  4. In the All Programs lizt, right-click the Startup folder and click Explore on the shortcut menu.
  5. In the window that opens, click Organize, and then click Paste or CTRL + V.

The next time you start your computer, Windows will automatically run the program or programs of your choice.

I knew you would like this one!

Windows XP

Organizing the Programs Menu in Windows XP

We get our nice new computers and then we start adding new programs and applications. After a while, you start to notice that each new program gets added to the bottom of your Programs menu. And before you know it, when you want to open a program or application finding it can be a little problematic. The good news is that you can organize your programs and applications.

Follow the steps below to learn how:

  1. Click Start | All Programs.
  2. Right-click on one item.
  3. A shortcut menu will appear.
  4. Select Sort by Name.

That makes things a bit more organized now, doesn’t it?

Windows XP

Uncover the Hybernate Function in Windows XP

Many folks have complained to me that they do not have the hibernate option on the Shut Down dialog box in Windows XP. They think that the option is not available in Windows XP, but it is. You just need to know where to find it!

All you have to do is simply hold the the SHIFT key while the Shut Down dialog box is visible and the Stand By option changes to Hibernate.

Another mystery solved!