Word 2016

How to Back Up Your AutoText Entries in Word

AutoText in Word saves tons of time and keystrokes for you. It allows you to assign text or graphics to a word and then replace that word with the text or graphics of your choice. If you have been using Word for as long as I have, you have most likely amassed quite a few AutoText entries for things like signature blocks in letters and pleadings, boilerplate text (i.e. in the above-referenced matter), and difficult words that you often misspell.

Assuming you do have many AutoText entries, you might wonder just how you can back them up so they can be moved to a different computer. It is actually pretty easy to do.  All that is required is for you to back up your template files, which where your AutoText entries are stored.

If I had to guess I would say that most of your commonly used AutoText entries are in your Normal template file, so backing up this file will help you retain the majority of your information. Many folks who use Word, however, also store AutoText entries in other template files.

To be on the safe side, you can search Windows to locate all of the files on your system that use either the DOTX or DOTM extension. You can then quickly copy them to a backup medium, (i.e., CD-ROM, flash drive, another disk location).

There you go – another problem quickly resolved!