Ever have to create the same e-mails or other actions in Outlook over and over? It gets a bit tedious doesn’t it?
Everyone knows I am all about saving time and keystrokes, so it should not come as a surprise that I like to utilize Quick Steps in Outlook 2010.
I mean why would you want to recreate the wheel every time you need one of these e-mails? Why not use Quick Steps to mark an e-mail as read, move it to a folder, reply, or even delete it? You can do all this in one quick step using Quick Steps!
This feature in Outlook helps you to keep your e-mail organized and do everything efficiently. Once you start using Quick Steps you will very quickly become a believer!
Follow the steps below to get started:
- Quick Steps are found in the Quick Steps group in the Home tab of your Ribbon.
- Click on the down arrow at the very bottom of the bar below to see more choices.
- So we want to click on Manage Quick Steps to see all the actions of one that already resides in your Quick Steps.
- First, let’s have a look at a simple Quick Step that is already listed called Reply/Delete. This Quick Step will reply to an e-mail and then delete the message. One click instead of two or three – saving time and keystrokes!
- Click on the Reply & Delete found under the Quick Step column.
- Now click on Edit found on the right under Description.
- The Manage Quick Steps window will display.
- Under the Name area you will find a name that appears on the Outlook Toolbar in the quick Steps group.
- Under the first Action, you will notice Reply. The second Action is Delete Message.
- In the Tooltip text area you will find details that show up when you hold your mouse over the name of the Quick Step.
- You can just click Cancel because we didn’t make any changes.
That particular Quick Step was only two actions, but you can set up a Quick Step with even more actions.
Now that I have introduced you to Quick Steps, I challenge you to explore and create different ways to save yourself time and keystrokes!