Categories
Word 2010

How to Select All Changes in your Word Document by One Reviewer Only

Team work is always  helpful and to that end, offices everywhere employ Track Changes in Word to stay abreast of the work of their colleagues in a team shared document.

But after all that work you sometimes have to winnow out the changes that you would like to keep and the ones you would like to discard. So the question is: Can you accept the changes from one reviewer and not the others?

Thankfully, the answer is yes. Follow the steps below to learn how:

  1. Click on the Review tab of your Ribbon.
  2. In the Tracking group, click the Show Markup tool.

Show Markup

  1. Click Reviewers. You should now see a list of your colleagues who have contributed to the changes in your document.
  2. You only want one name selected – that of the person whose changes you would like to accept.
  3. In the Changes category, click the down arrow under Accept tool to display a drop-down menu.
  4. Select Accept All Changes Shown. Word will accept all the changes shown, which are, of course, only the ones of the one colleague whose changes you want to accept.
Categories
Subscribers Word 2010

Subscribers: How to Create Multilevel Paragraph Numbering in Word 2010

Most folks do not like fiddling with numbered lists in the latest iterations of Word.  Come to think of it, they never really liked to fool with numbered lists in any of the previous versions either.  I grant you, it is not a walk in the park, but hopefully, I will make it a bit […]

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Categories
Word 2010

How to Have a Numbered List with Items that are Not Numbered in Word

If you use numbered lists in your document (and who doesn’t?) you most likely know that your list is just a series of numbered paragraphs.

I don’t know about you, but many are the times that I have a numbered list but smack dab in the middle I have some paragraphs that I do not want to be numbered (i.e., follow the steps below to learn how), followed by more items that I want to continue to be numbered.

It is very easy to accomplish this in Word.

Follow the steps below to learn how:

  1. Format your numbered list as you usually do, including all items, both the ones you would like numbered and those you do not.
  2. Display the Home tab of your Ribbon.

Numbering Tool

  1. With your cursor in the first paragraph you would not like numbered, in the Paragraph group, click the Numbering tool.  I prefer the quicker method of placing my cursor at the beginning of the item and backspacing. It gets rid of the number and keeps the indent. It is quick and easy and the numbering is removed from those items/paragraphs, but the numbering sequence continues in the following paragraph.
  2. Repeat the above step for each paragraph where you would not like numbering.

It doesn’t get much easier than that!

Categories
Word 2010

How to Select a Row or Column in your Table in Word 2010

This may be basic information for some, but for others who are just starting their journey in Word or who are using a newer version of Word this information can be very useful. So, no matter what level you think you are in Word, I think you will find the information below helpful.

There are two ways in which you may select a column within your table.

The first is:

  • Position your cursor in any cell within your column.
  • Display the Layout tab fr your Ribbon, and click Select | Select Column.

Second:

  • Move your cursor just above the column you would like to select.
  • Once it turns into a downward pointing arrow, click on your left mouse button.

The two methods of selecting a row within your table are not too different.

First:

  • Place your cursor in any cell within the row of your table.
  • Display the Layout tab of your Ribbon and click Select | Row.

Second:

  • Move your cursor just to the left of the row you would like to select.
  • Click on your left mouse button.

These methods will also work in Word 2013!

 

Categories
Carol's Ramblings

My How Time Flies…

It has been a busy summer thus far.  Seems like I never have a free second.  Good thing I like to be busy!

There has been some sadness as well as good times.  I lost a very good friend to Breast cancer a couple of weeks ago.  She was three years younger than I.  Then I found out that another good friend was diagnosed with stage two breast cancer and another friend was diagnosed with stage four metastatic lung cancer that is now in his brain.  Sorry to be such a downer but these things happen. None of us will get out alive.  Seems like all I have been hearing about lately is illness.

So I got busy and put together a “chemo kit” for my friend and put gentle soap and calming body lotion, a novel, a word search book, some candy and a hand knit hat in it.  Turns out she loved it.  I was so glad that I could do something nice for her when it seems that nothing else nice is happening for her right now.  I like to think that if I fell ill, someone would treat me kindly as well.  She said it really made her happy.  I guess we never know when some small thing can make a big difference in someone’s life. Something to think about.

The grandchildren are growing like veritable weeds! Always such fun to see them and play with them.  They keep me young.  Just last weekend I was running through the sprinkler with them.

It won’t be too much longer and I will be going on vacation and yes,the two of the grandchildren will be with me!  Fun times! And I intend to make the most of it.  Lots of long walks on the beach in the evenings and building sand castles during the day.  Of course, I plan on getting some knitting in as well.

Before you know it the kids will be going back to school.  I have already received a “Back to School” catalog in the mail – in July!

Hopefully the store on my website will be open very shortly and you will see books and tutorials there – soon.  The wait will be well worth it though.

Please remember to show the people you care about how much they mean to you.  Tomorrow is not promised.

Also, please enjoy your summer and hopefully you will enjoy all the articles that will save you time and keystrokes too!

Carol-signature

 

 

 

Categories
Outlook 2010

How To Utilize Quick Steps in Outlook 2010

Ever have to create the same e-mails or other actions in Outlook over and over?  It gets a bit tedious doesn’t it?

Everyone knows I am all about saving time and keystrokes, so it should not come as a surprise that I like to utilize Quick Steps in Outlook 2010.

I mean why would you want to recreate the wheel every time you need one of these e-mails?  Why not use Quick Steps to mark an e-mail as read, move it to a folder, reply, or even delete it?  You can do all this in one quick step using Quick Steps!

This feature in Outlook helps you to keep your e-mail organized and do everything efficiently. Once you start using Quick Steps you will very quickly become a believer!

Follow the steps below to get started:

  1. Quick Steps are found in the Quick Steps group in the Home tab of your Ribbon.
  2. Click on the down arrow at the very bottom of the bar below to see more choices.

QuickSteps

  1. So we want to click on Manage Quick Steps to see all the actions of one that  already  resides in your Quick Steps.

Manage Quick Steps

  1. First, let’s have a look at a simple Quick Step that is already listed called Reply/Delete. This Quick Step will reply to an e-mail and then delete the message. One click instead of two or three – saving time and keystrokes!
  2. Click on the Reply & Delete found under the Quick Step column.
  3. Now click on Edit found on the right under Description.
  4. The Manage Quick Steps window will display.
  5. Under the Name area you will find a name that appears on the Outlook Toolbar in the quick Steps group.
  6. Under the first Action, you will notice Reply. The second Action is Delete Message.
  7. In the Tooltip text area you will find details that show up when you hold your mouse over the name of the Quick Step.
  8. You can just click Cancel because we didn’t make any changes.

That particular Quick Step was only two actions, but you can set up a Quick Step with even more actions.

Now that I have introduced you to Quick Steps, I challenge you to explore and create different ways to save yourself time and keystrokes!

 

Categories
Subscribers Word 2010

Subscribers: How to Change the Footnote Continuation Notification

As you know, in Word you can locate your footnotes in different place within your document. But sometimes, it doesn't matter where you place your footnotes, you are still going to have an extra long footnote that will take up more than the space allotted for it. When this occurs, Word simply continues your footnote […]

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Categories
Subscribers Word 2013

Subscribers: How to Insert Clip Art in Word 2013

I am sure you all knew how to use Clip Art in the older versions of Word, but are you really familiar with how to use Clip Art in Word 2013? One of the greatest things about using Clip Art is that it is free of copyrights and very easy to use, which means that […]

This content is exclusively for Carol's Corner Office Subscribers.
If you are a Subscriber please Log In below.

Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!