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Outlook 2013 Uncategorized

How to Find the Notes Folder in Outlook 2013

Because of its limited usage, the Notes folder is hidden a tiny bit more than it used to be, but it is still there.

Follow the steps below to access the Notes folder:

  • Click the indicator next to Tasks.
  • To make it permanently visible, select Navigation Options. You can then either move the Notes module up or increase the Maximum number of visible items from 4 to 5.
  • My favorite way to access the Notes folder though, is, of course, a shortcut  – CTRL + 5.
Categories
Outlook 2013

How to Create a Clearer Separation Between E-Mails in Outlook 2013

Because of all the white, font choice and lack of an icon in front of each of your e-mail items, it may be harder to distinguish between individual items in your message list.

To improve that, you can modify your view to add a grid line style.

Follow the steps below to learn how:

  1. Click on View | View Settings | Other settings |Grid Line Style.

You will have four different choices:

  • Small dots
  • Large dots
  • Dashes
  • Solid
Categories
Outlook 2013

Where is the To Do Bar in Outlook 2013??

Many readers have inquired why there is no To Do bar in Outlook 2013.  Never fear!  It is there, you just have to look around for it. It is turned off by default to allow more horizontal viewing space and because the individual To Do Bar modules are also available by hovering over the word Calendar, People or Tasks at the bottom of your Outlook window. The good news however, is that you can turn it back on if you care to.

Follow the step below to learn how:

  • Click on View | to Do Bar button on your Ribbon.

That is basically it!  Please note that it now hold the option to show your Contacts.

If you would like to mark one of your Contacts as a favorite, simply search for it and right-click on it to see the Add to Favorites option.

You can also right-click a contact from your Contacts folder.

 

Categories
Outlook 2013

How to Make Use of Favorites in Outlook 2013

If you have a few e-mail accounts, your folder pane can quickly become very crowded, making you waste precious time trying to navigate to that particular folder that you need and use a lot.

There is a solution for this problem and that is – make any folder you like a favorite! It will then appear at the top of your folder pane and very easy to find!

If the  Favorites area does not appear, switch to Mail and click View | Folder Pane | Favorites.

Folder Pane

You can now add any folder to your Favorites by right-clicking it in your Folder pane and click Show in Favorites.

Favorites

Bonus – you can even set a Search Folder to be a Favorite so it is easy to find and use!

Categories
Outlook 2013

How to Find the Notes Folder in Outlook 2013

Because of its limited usage, the Notes folder is hidden a tiny bit more than it used to be, but it is still there.

Follow the steps below to access the Notes folder:

  • Click the indicator next to Tasks.
  • To make it permanently visible, select Navigation Options. You can then either move the Notes module up or increase the Maximum number of visible items from 4 to 5.
  • My favorite way to access the Notes folder though, is, of course, a shortcut  – CTRL + 5.

 

Categories
Outlook 2013

Where is the Notes Folder in Outlook 2013??

Because of it’s limited use, the Notes folder is a bit more obscure. You can still access it by clicking on the Indicator next to Tasks.  Simply click on the three dots next to the Contacts symbol and you will see some choices.

Notes Folder Indicator

To make it permanently visible, follow the steps below:

Click on Navigation Options.

Navigation Options

Click on Notes and either move it up or increase the Maximum number of visible items from 4 to 5.

Move Up

If you followed the steps above, the bottom of your Outlook screen should now look something like this:

Noters Added

Categories
Outlook 2013

How to Assign a Category to an Item in Table View in Outlook

Assigning color categories to items in your Inbox or other table views is similar for all Outlook items and assigning color categories in card view in Contacts or Icons view in Notes is the same as assigning color categories in Table view.

Follow the steps below to learn how to assign a color category:

  1. Select the item.
  2. Click the Categorize button on the short-cut menu.

Categorize button

  1. Click a color category.
  2. OR
  3. Right-click your item, point to Categorize button on the shortcut menu.

Categorize button

  1. Click a color category.

Only the most recent 15 color categories will appear on the Categorize menu. To see more or to create a new category, click All Categories. To assign a color category from the color Categories dialog box, you must select the check box next to the color category.

In Timeline views (i.e., those offered in Tasks and Journals), the only method to assign a color category to the item is to use the shortcut menu described above.

  • For Journal view, the Categorize button is not displayed on your toolbar by default. To add the button:
  • On the Tools menu, click Customize.
  • On the Commands tab, in the Categories list, click Actions.
  • Int he Commands list, click Categorize and drag it to your toolbar where you would like it to appear.