Microsoft Office Tips, Tricks, and How-to's to help you use MS Office like a pro!

Carol's Corner Office

Monthly Archives: July 2016

Carol’s Rambling…

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Wow!  Can you believe we are half way through July already??  Why is it that our favorite season of the year seems to fly by?

I don’t know about you, but I absolutely love the warm weather months.  It is so good to be outside again!  I take a two mile walk every morning and then I don’t feel so guilty about sitting most of the day working in front of a computer.  Then when I get home in the evening, I can just do some simple floor exercises or lift some weights and I am finished!

I have been on vacation with my grandchildren and had a lovely time.  I adore being a grandmother!  Hopefully I can sneak in a long weekend where I can just do whatever I feel like doing as well.

Please remember the homeless and disenfranchised of the world. They suffer in the summer as well as the winter.  Please do what you can to help them and each other.

Our world is full of turmoil at the moment and it is both sad and frightening. Please do your part to be the change you would like to see.

Until next time, take care…

Carol-signature

How to Choose Between Online and Offline Help in Word

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Word assumes, by default, that you want online help when you have a problem with your document. Although the online Help resource is way broader in scope than compared to the local Help, that can very well turn out to be a hindrance when you are not online or if you have a slow Internet connection.

So luckily you can force Word to display the offline basic Help files that are store in your computer using a simple switch.

Follow the steps below to learn how:

  1. Click F1 to display the Help screen.
  2. Click the drop-down arrow next to Word Help.
  3. Select Word Help from computer.

Word Help

Note that you can always pin the Help screen to the top of your document and continue working while looking at the instructions on the Help screen.

It’s always good to have choices, right?

How to Get the Full List of All Word Commands

Posted on by Posted in Word 2013 3 Comments

There is a powerful feature in Word and that is the List of All Commands that resides in Word. It is obscure and most folks do not know how to find it, but I will unlock that mystery for you today.  Now this list may not help you in your daily use of Word, but believe me, it will definitely expand your knowledge of Word and you will see some of these commands and think “Wow!  I never knew there was a command for this!”

This article will tell you how to find this obscure list and how it will create a new Word document with a full list of all of Word’s commands.

You can save this document and search through it at your leisure to understand the use of the commands you never knew existed.

Follow the steps below to learn how:

  1. Click on File | Options | Customize Ribbon.
  2. Under the Main Tabs list, check Developer to show it on your Ribbon.
  3. Click OK.
  4. Now go to Ribbon | Developer | Code Group | Macros.
  5. In the Macro dialog box type, key in ListCommands.

Macros

  1. Click Run. This will make the List Commands dialog box disappear.

List Commands

  1. To list all commands, click All word commands.
  2. Click OK.

Word will create a new document with all commands laid out in a table for you.

The three column headers are:

Command

Name

Modifiers

Key

You can go through the list and see the commands and see what they do or you can check for commands that were in previous versions of Word. The entire list is searchable.

What are some of your favorite commands or shortcuts?  I’d love to hear from you!

Subscribers: Having A Problem with word? Open it in Safe Mode!

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Most folks don't even know that there is a Safe Mode option in Microsoft Office.  I have to tell you that until very recently, neither did I! Now that I am aware of this handy little "hack," I find it extremely useful. I mostly use it when I want to take screenshots for a tutorial

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Subscribers: How to Display the Developer Tab in Excel

Posted on by Posted in Subscribers Excel 2013

The Developer tab includes tools to import ActiveX Controls and VBA files in Excel. Follow the steps below to learn how to enable the Developer tab: Open Excel. Right-click your File tab. Select Customize Quick Access Toolbar (QAT). Select Customize Ribbon. Select the Developer option. Select OK. Select the Developer tab. Easy peasy!

This content is exclusively for Carol's Corner Office Subscribers.
If you are a Subscriber please Log In below.

Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!

Subscribers: Why Won’t My Pictures Show In My Word Document???

Posted on by Posted in Subscribers Word 2016

There are numerous reasons and solutions as to why your pictures may or may not show up in Word even though you know you  have added them. I will not go into all the specifics in that regard in this article. Be that as it may, there are settings in Word that may affect the

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This content is exclusively for Carol's Corner Office Subscribers.
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Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!

How to Sum a Table Column in Word

Posted on by Posted in Word 2013 2 Comments

I use tables in Word quite a lot and most of the time I am using a column just for pricing or costs or something to do with money. Luckily, Word will allow me to do simple calculations on tabular data like I do in Excel.

To do this, I must use equation fields. Suppose I have thirty row table and I wanted to total the values in the last column.  Go ahead and set up a table of any size and throw some figures in the last column so you can do this with me.

Follow the steps below to learn how:

Place your cursor in the cell in which you would like the total of your data to appear. For our purposes that would be in the last cell of the last column.

  1. Display the Layout tab on your Ribbon under Table Tools.

Table Tools

  1. In the Data group, click the Formula tab to display the dialog box.

Layout

  1. Using the Number Format drop-down list, select how you would like your number to be formatted.

Sum Above

  1. Click OK.

Once the sum is placed in the cell and you later change the column data, remove or add rows, you will have to update the sum. You can do this my selecting the field and clicking F9.

 

Subscribers: How to Automatically Add Tabs in your Word Footnotes

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In just about every law office that has employed me the lawyers wanted tabs in their footnotes.  I have to agree that it is much more pleasing to the eye and easier to follow the text when you indent with a tab. Unfortunately, Word does not allow you to do this automatically. Actually, it does

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This content is exclusively for Carol's Corner Office Subscribers.
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Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!

Subscribers: Select a Contiguous Range of Cells in Your Word Table

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I don't know about you, but lots of times when I am working in a Table in Word, I need to select a range of cells. It is easy to do, just using your mouse or your keyboard, or a combination of both. Of course the first step to select a range of cells is

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This content is exclusively for Carol's Corner Office Subscribers.
If you are a Subscriber please Log In below.

Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!

Indenting a Table in your Word 2013 Document

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Once you have set up a table in your document, you cannot utilize the normal formatting tools to indent your table, as you would in a regular document. The reason for this is that usually your tables do not behave as paragraphs do.

There is more than one way in which you can indent your tables. One way is to drag your table to an indented position in your document. All you really have to do is use your mouse to move the indent marker for your table. This is the marker directly above the far left edge of your table. When you move this marker, Word will move your entire table in the direction you move the marker.

There is a more precise method of indenting your table though. Follow the steps below to learn how:

Place your cursor someplace within your table.

  1. Be certain the Layout tab of your Ribbon has been displayed. Remember, this tab is only available if your cursor is inside a table.
  2. In the Table group, click the Properties tool, to display the dialog box.
  3. Be certain the Table tab is selected.

Table Properties

  1. Using the Indent From Left tool, specify how much of an indent you would like to use for your table.
  2. Click OK.