Microsoft Office Tips, Tricks, and How-to's to help you use MS Office like a pro!

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Category Archives: Microsoft Office

How to Personalize in OneNote

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You will find that personalizing your notebooks will make it much easier to move between them quickly and easily. Also, if you have notebooks that have been shared with you, your first instinct may be to rename them but believe it or not, that is pretty impractical. Oh?  Why yes, that is correct. Luckily I have a quick fix for that!

Follow the steps below to learn how:

  1. Simply right-click and select Nickname Notebook to change its name just for you and nobody else! Pretty nifty eh? But wait, there’s more!
  2. You can also right-click and select Notebook Color to give each of your Notebooks a different color which makes it much easier to to identify them!

You’re welcome!

Page Zooming in OneNote

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When you have pages full of hand drawn or handwritten notes, you could very quickly find it tedious to be scrolling back and forth  through your notes.

Follow the steps below to combat that:

  1. Use the Page Width button, which you will find under the View menu to instantly zoom out and see everything on your page.
  2. Should you want to zoom back in, simply click the Zoom to 100%. You can also use the Zoom In and Zoom Out buttons for zooming on demand!

How to Zoom in OneNote 365

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There are many different reasons why one would want to zoom in and out  in OneNote, one of which is you get sick of scrolling around. If you are one of those folks who have a reason, regardless of what it is, here is the quick and easy way to do so.

On your Ribbon, go to View.

There, you can use Page Width to instantly zoom out to see everything on your page.

Want to zoom back in? Simply click the Zoom to 100% right next to it.

zoom

Even quicker and easier, you can use the Zoom in and Zoom out buttons.

Need Multiple Windows in OneNote?

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Wherever you may happen to be in your slew of pages, you have the ability to create another OneNote for Windows ten.

Follow the steps below to learn how:

  1. On your Ribbon, go to your View menu.
  2. Click New Menu.

That’s it folks. I does not get any easier that this. As a matter of fact, you can just keep clicking to create more and more windows!

Each window will navigate to its own page, ignoring the others.

As you all know, I love anything that saves time and keystrokes and this is one really good one! You can run two OneNote windows right next to each other  and I call that saving time and keystrokes!

How to Toggle Back & Forth In OneNote

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If you find that you are often navigating back and forth through many pages, notebooks or section in OneNote, you are going to love this handy little trick.  Microsoft is making things a lot easier for you!

Follow the steps below to learn how to move back and forth:

  1. Use the buttons located at the top left of you screen.

buttons

  1. It allows you to go back and forth between pages, in a fashion similar to the buttons you use in your web browser.

Easy peasy!

How to Use Chart Animation in PowerPoint 365

Posted on by Posted in Office 2016

It is not big deal adding a chart to your PowerPoint presentation. Just about anyone who uses PowerPoint knows how to do that.

But suppose you wanted to take it a step farther and animate your chart? That would certainly liven things up and make it a tab more interesting wouldn’t it?

Follow the steps below to learn how:

  1. Click on your Chart.
  2.  Go to Animations and click Animation Pane.
  3. Now, select an animation from the chart.
  4. The same animations that are available for your entire presentation are also are available for your charts.
  5. Next, click on Effect Options.
  6. Now select  By Series or By Category.

Go ahead and try both to determine which suits your needs best.

How to Use Morph Transition in PowerPoint 365

Posted on by Posted in Office 2016

If you were not aware of it, then you are in for a surprise.  This is a really cool little thing you can use in PowerPoint 365. It is fun to use and will make you look like a rock star.

Morph Transition is a simple feature that will give your presentation a very professional effect.

Follow the steps below to learn how:

  1. Go to Transitions.
  2. Create a duplicate of your slide.
  3. On your second slide, select the Morph option.
  4. You can then move items around the screen, (i.e.,  an image or block of text).
  5. Click Morph again and the items will move around the screen on their own.

How cool is that???

How to Use Smart Art in PowerPoint 365

Posted on by Posted in Office 365

Smart Art can jazz up your presentation without changing the professional look you were going for. I think you will be surprised with how easy this is and how it really bumps up the appeal of your presentation.

Follow the steps below to learn how:

  1. Click Insert |  SmartArt.
  2. SmartArt will be inserted as one item.
  3. But wait, suppose  you want to break each section into single items? Yes, this is absolutely doable!
  4. Simply right click on the block of SmartArt, then select Group | Ungroup, and then repeat that one more time..

Now each element will be separated so you can move them around as you like.

How To Advance Slides Automatically in PowerPoint 365

Posted on by Posted in Office 365

I have had many people ask me this question – “How do I get my slides to advance automatically?” I am happy to report that is a very simple procedure.

Follow the steps below to learn how:

  1. Select the slide for which you would  like to set the timing.
  2. To make your slide advance to the next slide when you click the mouse, select On Mouse Click check .
  3. To make your slide advance automatically, select After,
  4. Enter the number of minutes or seconds that you would like.

I told you it was easy!

How To Apply Conditional Formatting in Excel 365

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There are many reasons why you would want to use conditional formatting in Microsoft Excel, but that is up to you and your needs. Here is a quick and easy introduction to that handy feature.

Follow the steps below to learn how:

  1. On your Home tab, in the Style group, click  Conditional Formatting
  2. Click Highlight Cells Rules.
  3. Select the command you would like, (i.e.,  Between, Equal To Text that Contains, or A Date Occurring).
  4. Enter the values you would like to use, and select a format.

It really is just that easy!