Microsoft OneNote will allow you to create multiple notebooks for different subjects or projects. And I find this very, very helpful. It keeps me organized way better than I do on my own. All you have to do is create a note book for your specific needs.
Follow the steps below to learn how:
Easy peasy!
One of my subscribers inquired if he could sort his contacts by color. He felt it would be a lot easier for him to keep his contacts straight in this manner. As I have always said, we all learn differently. Some of us read, some need pictures and illustrations. Well I guess that also applies to sorting as well. It helps that this is very easy to do.
Follow the steps below to learn how:
Told you it was easy!
I confess that I do not use Excel all that often, but I do use it often enough to recognize how extremely helpful it can be for someone like me who was never a stellar scholar when it comes to numbers or math. So if you are like me, this will come in handy for you hopefully. I would not have a clue how to analyze data, much less in Microsoft Excel. But this has made it a whole lot easier for me.
Follow the steps below to learn how:
Analyze Data is available in several languages to Microsoft 365 subscribers.
Go ahead and give it a try!
There are many reasons why you may choose to place a picture in an AutoShape and sometimes you just want to do it because you like it and it is fun! It gives the perception of a picture created in a certain shape.
Follow the steps below to learn how:
A sharp look for very little effort – people will thing you’re very creative!
When you decide to create a shape in your presentation, PowerPoint 365 creates it with the default style and the default font.
In PowerPoint for Microsoft 365, the default style is defined by the default theme, which is a blue shape with blue borders and white font.
The default font for shapes is called Calibri, at a font size of 18 points.
Follow the steps below to learn how to change the them and font:
Create a new shape in your presentation.
In the Illustrations group, on the Insert tab, click on the Shapes dropdown and select any shape you prefer.
PowerPoint will add the shape with the default style.
Go ahead and apply your formatting. (i.e., fill color, add an effect, change the text color, style, or line weight, etc.)
Select your shape | right-click the border | click Set as Default Shape on the popup menu.
Now, the next time you add a new shape, PowerPoint will use the formatting you applied.
One and done!
Someone came to me and told me they were so embarrassed to ask, but “How can I open PowerPoint in Office 365”? I told her not to be embarrassed, there is no such thing as a stupid question. As a matter of fact I commended her for asking. I mean wouldn’t it be very silly to own such a robust piece of software and not use it because you were afraid to ask how? Turns out it is very easy and I bet it will help more than one person.
Follow the steps below to learn how:
Told you it was easy!
I am sure you have had an instance where you just wanted to highlight a certain area of text in your document for one reason or another and instead ended up feeling frustrated because you were unable to do so. So today I am here to tell you that you can accomplish this task and do it very easily.
Follow the steps below to learn how:
Doesn’t get much easier than that!
I wish I had a nickel for every time someone has lamented how they could always see their formatting in WordPerfect but cannot in Microsoft Word.
Well rejoice folks! Why? Because you can see your formatting in Word! And what’s more, it’s very easy to do so!
Follow the steps below to learn how:
You can now just click anywhere in your document or select text and you will see all the formatting applied therein, including font, language, effects, etc.
You are welcome!
I read an article this morning from a pretty prominent purveyor of Microsoft Office “how to” articles. The title of the article caught my eye and so I read it. I am sad to say that articles like this one are why it is so difficult to help people remotely. Why you ask? Well, frankly because it teaches people incorrectly by giving them the wrong names for what they are talking about. So I would like to set the record straight for my subscribers so they know the proper terms they should be using – especially when they are asking someone to resolve an issue for them.
First, in Microsoft Word, a line is just that – a line, which will continue t wrap around as you key in text.
A paragraph, on the other hand, is lots and lots of lines.
Ok, I have made this distinction because the article I read was attempting to teach users how to delete “blank lines.” The only problem was, they were not lines, they were paragraphs and should be referred to as such. The article went on to mention paragraph tags. Again, these are not called tags. They are non-printing characters and their name is pilcrow. You do not even see these non-printing characters unless you enable Show/Hide, which I always advise my subscribers and students to do. Why? Well I am glad you asked. Because then you can see the formatting of your document.
You see, after you are finished keying in all those lines, once you hit Enter on your keyboard, they become a paragraph and Word knows it is a paragraph because that pilcrow appears at the end of the last line when you press Enter. If you have your Show/Hide enabled you can easily see the pilcrow at the end of all those lines you keyed into your paragraph.
Now the article went on to tell people how to quickly find and replace those pilcrows, except he called them tags, which is not the proper term.
These pilcrows are very important characters actually. Did you know that all the formatting in your paragraph is stored in that lowly pilcrow? Yes it is and that is very important to know and why I always advocate having your Show/Hide enabled. If you copy and paste data from the internet or from another Word document you may sometimes be at a loss as to why there are problems in your document and cannot figure out what they are or why to fix them. I had a lawyer ask me once why he was having so much trouble with his document. The first thing I did was ask him if he had copied and pasted. Once he said yes, I enabled Show/Hide and introduced him to the lowly Pilcrow and told him that if he wanted a “clean” document when he copied and pasted, he should never copy that pilcrow and explained to him that it contained all the formatting. Months later that same lawyer told me that I had saved him countless hours with that one little tip.
And that alone, is why I insist on calling characters by their proper name. It can be very important and after all, they have a name for a reason right?
I do hope that this has been helpful to you and that you pass it along to anyone who asks about it. Believe me, it will make your life so much easier when you can see your non-printing characters and know what they do. It will also make your IT person’s life a lot easier when you know the proper words.
There are so many great features in Office 365 so I have selected just one to tell you about that will save you oodles of time and keystrokes.
It can be a real pain having to keep opening windows and tabbing between screens right? The good news is you no longer have to do that. And it’s easy!
Follow the steps below to learn how:
You are welcome!
