Microsoft Office Tips, Tricks, and How-to's to help you use MS Office like a pro!

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Category Archives: Microsoft Office

How To Use Quick Notes in OneNote 365

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A Quick Note is like a sticky note that you purchase at the store to remind you to do thing. Or, you can use them  t to jot down a thought or a reminder. I know I am always needing reminders!

Follow the steps below to learn how:

  1. Click on New Quick Note which is found in the Window group on the View tab of your Ribbon.

new-quick=note

 

  1. You can resize your quick note by dragging the arrow handles on the border of the box. You can also  drag your quick note anywhere on the section by clicking on the title bar of the quick note and dragging it to a new position.
  2. Your Quick Notes also come with a full set of Ribbon commands.
  3. Simply click on the three dots in the middle of the title bar to expand the full set of commands available inside your quick note.
  4. Quick notes are stored in the Unfiled Notes section of your default Notebook and can be found by clicking on the down arrow to the right of your Notebook name tab, and clicking on Quick Notes.

How To Show All OneNote Shortcuts

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all-shortcuts

Every  icon on your OneNote Ribbon has a shortcut associated with it.

You can see these by pressing ALT which  will show you the top-level shortcuts for your Ribbon tabs.

Follow the steps below to learn how:

  1. Press the letter key for a tab (i.e.,  press N for Insert, and you will see all the shortcut keys displayed on each group of your Ribbon.
  2. To insert a picture, you can use ALT + N + P.

Pretty cool huh?

OneNote Shortcuts That Are Very Useful

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I personally hate to wasting time and keystrokes and if you are anything like me you will find this very helpful. Using shortcut keys can save you lots of time. And the good news is that you do not have to look through your ribbon to find them!

Follow the steps below to learn how:

  1. CTRL+C – will copy your selected text to your clipboard. It is the same command as using the Copy button on the Clipboard group of the Home tab of your Ribbon.
  2. CTRL+V – will paste you copied text from your clipboard to the area where your cursor is. It is the same command as using the Paste button on the Clipboard group of the Home tab of your Ribbon.
  3. CTRL+X – will cut your selected text from your document and to the clipboard. It is the same command as using the Cut button on the Clipboard group of the Home tab of the ribbon.
  4. CTRL+B – will embolden your selected text in your document. It works as a toggle in that if you select the bold text and use the shortcut again, then the text will return to normal. It is the same command as using Bold on the Font group of the Home tab of your Ribbon.
  5. CTRL+I – will italicize your selected text in your document. It works as a toggle in that if you select the italic text and use the shortcut again, then the text will return to normal. It is the same command as using the Italic button on the Font group of the Home tab of the Ribbon.
  6. CTRL+Z – will undo your last action. For example, if you had keyed in text or did an action on your document, CTRL+Z will undo it.

I know you will find these shortcuts very useful!

How To Use Text Search in OneNote

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You can easily search and find your text across all your OneNote notebooks.  This one will really come in handy for you.!

Follow the steps below to learn how:

  1. Simply press CTRL + F which will open the search panel.
  2. Key in what you would like to search for.
  3. Then select whether to search your current page, current section, current notebook, or all notebooks.

This search will also return images and handwritten notes that contain the test that matches your query!

How to Create & Hide Subpages in OneNote 365

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If you right-click on your page in a current notebook section, you can select Subpages | Make Subpage to turn that page into a subpage of the page just above it.

When a page has subpages, it will have an arrow next to it so that you can use it to collapse and hide. Oh yes, and don’t I love having that bit of organization!

Subpages can have subpages, but only top-level pages can collapse. You can turn a subpage into a normal page by right-clicking it and selecting Subpages | Promote Subpage.

How To Get Help With OneNote

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Have you ever wanted to do something in OneNote but cannot figure of how? Well you are not alone in your quest.

Follow the steps below to learn how to get help in OneNote:

  1. On the top right you will see the Light Bulb.  Click it!
  2. Start keying in what exactly you are trying to figure out how to do.
  3. OneNote will provide you with real time results.
  4. Once you find the one suited to what you need to learn, simply click it to get instructions and/or resources on the subject!

Easy peasy!

Using Search in OneNote

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As I am sure you may have noticed, you can very easily forget where you have stored something in OneNote.

The good, news is you can use the built-in search facility to find specific text in OneNote.

The search facility is found on the right-hand side of your note window.

find

Simply key in your search text in the search box, and a pane will appear showing where your search text has been found.

Press ESC to close the search results pane.

How To Use Quick Notes in One Note

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A Quick Note is like a sticky note. You may want to jot down a thought or a reminder to do something.

new-quick-note

You can add a Quick Note by going to the View tab on your Ribbon and clicking on the Window group and New Quick Note.

hello-world

 

You can resize your quick note box by dragging the arrow handles on the border of the box. You can also drag your quick note anywhere on that section by clicking the title bar of your  quick note and dragging it to a new position.

 

They also come with a full set of ribbon commands. Click on the three dots in the middle of the title bar to expand the full set of commands available to you inside your quick note.

How To Show All OneNote Shortcuts

Posted on by Posted in Microsoft Office, Office 365

Every button or icon on your ribbon is associated with a shortcut. You can view these by pressing ALT. This will show the top-level shortcuts for your ribbon tabs.

Press the letter key for a tab. For instance, press N for Insert, and you will see all the shortcut keys displayed on each group of the ribbon.

For example, to insert a picture, you can use ALT + N + P.

all-shorycuts

 

Easy peasy!

How to Add Icons In Your Documents

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Icons are images that represent other things. When we use them in our Word documents they appear as black and white line drawings, mostly with different versions of the image.

In Word, icons, just like shapes, are vector graphics. They are also, you will be happy to learn, copyright free. You will save much time now looking for free icons!

Follow the steps below:

On your Ribbon, click Insert | Illustrations.

icons

Click Icons and the Icons window will open.

icons

It is staggering isn’t it? here you will find thousands of icons that you can select from  If you look at the top of your window, you will see a search bar that will  help you find precisely what you want. Below the search bar, there are category buttons that you can click to see multiple icons from these different categories. Use your right arrow at the edge of the window, near the category buttons.

Once you have found the perfect icon, simply click it and it will place your icon in your document where you have your insertion point.

There are also myriad options to change the color and size of your icon. Those options will be found in the Graphics Format tab.

This put the fun in function does it not???