Microsoft Office Tips, Tricks, and How-to's to help you use MS Office like a pro!

Carol's Corner Office

Monthly Archives: January 2016

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Posted on by Posted in Carol's Ramblings 1 Comment

The holidays are over and the frigid weather is upon us.  This is one of those days where I want to retire, put on my old lady shawl and curl up with a good book, and a mug of tea and when I tire of that a mug of tea and a good knitting pattern, needles and yarn!

It took me a solid hour to get home tonight which drives me buggy!  Ah well, at least I arrived safe and sound and that is something to be thankful for!

I hope you all had wonderful holidays and that your New Year started off in spectacular fashion surrounded by the people you love.

I lost another good friend over the holidays and one of my aunts as well. I have learned that it is ok to mourn the loss of someone you care for, but you are still among the living and you have to keep living and doing.  None of us are getting out alive and so we need to make a good impact while we are still here.  Try to remember that you are the world to someone out there, someone who cares for you and looks to you for solace, education, etc.  Be kind to your fellow humans – it will make you feel better too.

So January is marching forward and the only holidays to look forward to now are Valentine’s Day and St. Patrick’s Day.  My grandchilden cannot believe it will be an entire year until Christmas comes again – and it seems like such a short time to me!

My good friend Allen Wyatt (from whom I have learned so much) has discontinued his Newsletters.  I was so sorry to hear that.  He was a giant among men when it comes to the Office Suite.  Thankfully, I know I can still ask him questions when I am stumped and so I will still be able to help others.

Try to stay warm and take care of yourselves until next time….

Carol-signature

 

How To Spell Check from your Keyboard in Word

Posted on by Posted in Word 2013

This tip actually applies to Word 2007, 2010, 2013, and 2016.

I am sure that you all know by now that you can right-click a misspelled word and a Context menu will appear giving you a choice of corrections for your typo. Unfortunately, you may not be a big fan of using your mouse to activate this feature, but still not be a fan of taking your hands off your keyboard either.

Luckily, there are two ways in which you can display the Context menu for your misspelled word.  In both methods,  you must make certain your cursor is somewhere in the misspelled word.  Once you have made certain, you can use one of the methods below.

In all versions noted above except 2016:

  • If you have one of the 104 key Windows Keyboards, click the right-click key. This is the key next to the CTRL key.
  • Click Shift + F10.

Using either of the above methods will result in the Context menu being opened. You can then use the arrow keys to select one of the suggested spelling corrections.

Using the Enter key will make the correction for you.

If you do not see a correction to your liking, you can simply click your Esc key to close the Context menu.

I could not make either of the above methods work in Word 2016. You can, however, achieve the same result as above using a method that will work regardless of which version you are using.

  • Place your cursor someplace before the misspelled work and click Alt + F7.
  • This will automatically select the next misspelled word in your document and display the context menu with suggested corrections.
  • Click Enter to make your correction.

How to Add a Table of Contents in Word Without Disrupting Your Pagination

Posted on by Posted in Word 2013

When you insert a Table of Contents (TOC) in  Word, it becomes part of the contents of your document and forces the re-pagination of everything that follows thereafter.

If you want your TOC to occupy its own page, that page will be numbered page 1, and your first section of text on page 2. Most of us prefer our first page of content to be listed as page 1.

One solution is to adjust the page numbering system to begin with page zero. Because page zero is your TOC, your first content will begin on page 1. But if your TOC becomes longer than a page, this solution won’t work.

There is another way. Follow the steps below to learn how:

  • Before generating your table of contents, insert a new-page section break at the start of your first content. This will give you two sections in your document: the first designated for your TOC and the second for your document content.
  • Configure the second section so that it begins with page 1, thereby making sure that your content begins on page 1.
  • Now move to the newly created first section and generate your table of contents. It will list all the headings in your second section with the appropriate page numbers without affecting your pagination.

This method will also allow you to create a separate introductory section in Roman numerals, which will show its own numbering system in the TOC.

Subscribers: How to Use Automatic Question Numbering in Word

Posted on by Posted in Subscribers Word 2013

I have a client who is a teacher and she uses Word to create her quizzes and tests for her students.  She told me she figured there had to be an easy way to create a numbered True/False quiz. Well she is correct. There are a couple of different methods you can employ to achieve

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How to Save your Find and Replace Operation in Word

Posted on by Posted in Word 2013

If you find that you have to do the same Find and Replace operation frequently, it seems like there should be a way to save it in Word don’t you think? I mean think of folks who work in document processing – how many times do you think they use Find and Replace for double spaces between sentences, or hard spaces, etc.

Unfortunately, I have to tell you that there is no built in method that I know of to save these Find and Replace operations.

It seems to me that the easiest method to do this in Word would be recording a macro that performs your Find and Replace operation.  You can then run your Find and Replace with the ease any time you like on any document you like. I would suggest assigning a shortcut key to your macro or even assigning it to your QAT (Quick Access Toolbar).

There are third party add-ins out there if you do not want to use a macro. They may even enhance how you use Find and Replace.  One I have found is MegaReplacer from Editorium.  You can find it here.

Subscribers: How to Remove Spaces Between Your Text in Excel

Posted on by Posted in Subscribers Excel 2013

If you would like to remove all spaces from your text in Excel, it can be done quickly and easily. Follow the steps below to learn how: In the cell where you would like your text without spaces, key in =SUBSTITUTE(. Select the cell that contains the text with spaces. Key in a comma to

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Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
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Subscribers: How to Insert A Document Revision Number in Word

Posted on by Posted in Subscribers Word 2013

When you save your document in Word, the information in the document Properties is updated as well. Part of that information is a count of how many times the file has been saved. This is referred to as the Revision Number.  You can insert this revision number in your document, if you like. Follow the

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This content is exclusively for Carol's Corner Office Subscribers.
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Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!

Subscribers: How to Jump to a Relative Page in Word 2013

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As you may or may not know, Word will allow you to use the Go To function to jump to a page number relative to your current position in your document. This tip will show you how to do this quickly and easily. Follow the steps below to learn how: Click CTRL + G or

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Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!

Subscribers: How to Control Endnote Placement in Your Word Documents

Posted on by Posted in Subscribers Word 2013

A lot of folks are not aware that Word will allow you to control where your Endnotes appear in your document.  You have the option of having them appear at the end of your document, or, if you use sections in your document, you can have them appear at the end of each section. If

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This content is exclusively for Carol's Corner Office Subscribers.
If you are a Subscriber please Log In below.

Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!

Subscribers: How to Use a Shortcut Key for Non-Breaking Spaces in Word

Posted on by Posted in Subscribers Word 2013

I personally use non-breaking spaces in my documents frequently, but I tend to be a grammatical purist at times.  I have done so many documents lo these many years and I am particular about them.  If it has my name or initials on it, I want it to be right! So, I am an old

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This content is exclusively for Carol's Corner Office Subscribers.
If you are a Subscriber please Log In below.

Not a Subscriber? Please Consider becoming one today for ONLY $20/yr. Your subscription supports the site and gives you access to many exclusive resources not available to non-subscribers, as well as substantial discounts on Carol's Microsoft Office books.

  • Exclusive in-depth content ONLY for subscribers. Use Microsoft Office like a Pro!
  • Large color screenshots illustrate the instructions so following along is easy!
  • Email notification of each new exclusive post for subscribers!
  • Exclusive discounts on Office books and other products!