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Office 2016

How To Use Shortcuts in Outlook 2016

Learn Outlook’s keyboard shortcuts.

Like Microsoft Word, Excel, and other Office apps, Outlook has unique keyboard shortcuts so you don’t have to waste time moving your mouse around or drilling down through menus. Learn the ones you use most and you’ll speed through your Outlook tasks. Some you may find useful:

  • Ctrl + R: reply to email
  • Alt + R: reply to all in email or switch to the work week calendar view
  • Alt + W: forward email or switch to the weekly calendar view
  • Ctrl + M: F9 to Send/Receive all
  • Alt + S: Send email
  • Ctrl + G: open the “Go to date” dialog to jump to any date in the calendar

You can also switch between Mail, Calendar, Contacts, and other items in the navigation pane by hitting Ctrl + [the place number of the item].