A lot of folks are tasked with creating PowerPoint presentations for company functions and some folks even have to create them for courtroom settings. There are myriad reasons for using PowerPoint and creating presentations, but my point for this article is that very seldom do you need to send the entire presentation or every slide to everyone who needs to review or edit your creation.
What you can do is send just the slides that are necessary to your reviewers and editors.One method of doing is is open your Slide Show in the Slide Sorter View and delete the slides you do not need to send for review, and use the Send | E-mail feature to address the selected slides to the reviewer or your choosing. Then you can discard the selected set of slides rather than saving it as a new file and repeat the process for the next person who needs to review or edit your presentation. Not only does this save work for your editor/reviewer, it also cuts down on bloated files and sends smaller file attachments.
Follow the steps below to learn how:
In PowerPoint 2007:
Click the Office Button, point to Send and click on Email.
When the reviewers/editors send the files back you can simply make the changes or incorporate the changed slides into your presentation.
In PowerPoint 2010:
- Click on the File tab, and Save & Send and select Send Using Email.
- Select Send as Attachment.
- When the reviewers/editors return the files, simply make the changes or incorporate the changed slides into your presentation.
There is another method in PowerPoint 2010 and that is Send a Link. If your presentation file is saved in a shared location on your network and you would like others to have access to your primary slide show, use this feature to allow everyone involved to work on the same presentation.