Prior to Access version 2007, you could calculate totals of your data in query, report or form view. Now, Access 2007 lets you add a Total row field to your tables which seems to make a lot more sense doesn’t it?
Let’s suppose you want to find out the average number of hours your employees worked per week in August.
Follow the steps below to add a total row to the hours field column in your Employees database:
Open your Employees database.
- In the Navagation pane, double-click the tale that records the hours worked for the month of August.
- Click the Hours field name in the open table.
- Click the Home tab.
- Click the Totals button.
- Scroll to the end of the Hours column and click the Total row field’s list arrow.
- Select Average.
- To find the minimum or maximum hours worked by one employee, select eith Maximum or Minimum.
To obtain the total of all hours worked for the month, select Sum in step 7.