In my office and many others, we routinely create PDF files from our Word documents. Most folks, myself included, usually do this by using Save As and electing to save our document as a PDF file. As much as I love to save time and keystrokes, I am not sure why this did not seem an inordinately clunky way to do things. That is, until I had an “ah ha” moment the other day when I read an article about a quicker, easier way to do this!
To learn how follow the steps below:
- Click on File | Options to display the Options dialog box.
- Select the Customize Quick Access Toolbar option at the left side of the dialog box.
- Using the Choose Commands From drop-down list, select File Tab to display all of the commands that are on the File tab of the Ribbon.
- Scroll through the list of available commands and select Publish As PDF or XPS.
- Click the Add button. The command is now moved to the list at the right-hand of the dialog box.
- Click OK. The new command will now appear on your Quick Access Toolbar.
Now, when clicked, a dialog box twill display that looks much like a Save As dialog box. All you need do, is to provide the name you want to use for your PDF file and select k a folder where you would like the file saved.
A much easier and quicker way to create .PDFs in Word wouldn’t you agree?