Word 2016

Blank Pages At the End of your Word Documents?

I have had many folks write to me complaining that when they print their document, there are one or two blank pages at the end of the document.

If you have noticed this as well, it is likely that you have empty paragraphs at the end of your document. Regardless of whether you see them or not, they are there and take up extra space, bloat your document and cause blank pages to be printed

To delete those empty paragraphs, you can simply click Ctrl+End to go to the end of your document. You can then click your Backspace key until you have deleted all non-printing characters (i.e., empty paragraphs). You can tell when you are finished by the position of your cursor. If it is located next to the last character you want printed in your document, you are finished deleting.

However, if you would like to see those pesky empty paragraphs that are at the end of your document—before you delete them — simply click Show/Hide on the Home tab of your Ribbon; it looks like a backwards P and is called a Pilcrow. Once you have enabled that feature,  you will see all the spaces, paragraphs, tabs, and other non-printing characters in your document—all the characters that normally do not appear on your screen. This can be very helpful for figuring out why something doesn’t look quite right in your document, which is why I always advise my clients to always have this feature enabled.

There is one caveat! If the last part of your document is a table, you will not be able to delete the last paragraph right after your table because Word requires a paragraph mark at the very end of any document.

Subscribers Word 2016

Subscribers: How to Copy & Paste Colored Text in your Word Documents

A client who has a document containing many text selections formatted as red contacted me. She was inquiring whether there was a method to select all of the red text and copy that text to a new document. There are a couple of method to accomplish this without using a macro, the first is using […]

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