If you work in an office and you are frequently sending out letters, you know that there are occasions when you need that text box to be placed directly under your return address.
Why? you ask? Well suppose you would like the notation: RETURN RECEIPT REQUESTED or PERSONAL AND CONFIDENTIAL or INVOICE ENCLOSED to appear on your envelope. Get the idea?
Of course, you could create a text box every time you need to make one of the above notations, but why reinvent the wheel every time? You know how I love to save time and keystrokes!
There are a couple of ways you can tackle this. Firstly, you could create a whole new Word template for your envelope. All you have to do is create a normal envelope like you usually use and place your text box directly below your return address. Now, instead of printing your envelope, use Save As to save it as a template. Now, when you have a need for this text box envelope, simply create a new document based on your template. You will then have an envelope you can modify to meet your particular requirements.
Another approach, and my favorite, is to create a text box the way you like it and then assign it to a building block. Simple right?
Follow the steps below to learn how:
- Create a text box and format it to your liking, exactly the way you would like it to appear on your envelope (as I have shown you in an earlier post).
- Be certain that your text box is selected. You will see the small black handles around it when it is selected.
- Click Alt + F3 and the Create New Building Block dialog box will display.
- Change the name in the dialog box to something intuitive (i.e., rreceipt, ppersonal). I hope you noticed that my examples have double letters at the beginning. There is a reason for that and that is so the words used to trigger the insertion of the building block are unique.
- Click OK.
You have now created your building block.
In the future, when you have a need for your building block, simply key in the keyword (see above examples) and click F3. The keyword is then replaced with your text box and you can drag it to any location you like.