You can always create backup copies of documents in Word and it is fairly easy to do.
Follow the steps below to learn how:
- Display the Word Options dialog box by displaying the File tab of your Ribbon and then click on Options.
- Click Advanced at the left-hand side of the dialog box.
- Scroll down to the Save section and be certain Always Create Backup Copy is selected.
- Alternatively, you can also select the Allow Background Saves check box.
- Click on OK to save your changes.
This backup copy is just a copy of the file you opened, before you started editing it, that has been renamed with a WBK extension. Since Word only does a rename to create the backup file, it is not possible to specify a different location for that file as both the document and its backup are stored in the same directory. When you save your document again, the existing WBK file is deleted, the existing document file is renamed to WBK, and the document is once again saved. So regardless how many times you save the document, there will only be two files, and they will always be in the same directory.
There is, however, another type of automatic backup referred to as AutoRecover. With this type of backup, you define an interval, in which Word saves the document for you at that interval (i.e., every five to seven minutes). The interval you choose is a trade off between the slight inconvenience when your file is locked while the backup is written to disk. Back in the day, when hard drives were small and slow and network connections were equally slow, that pause while writing the backup file was very noticeable and inconvenient. Nowadays though, the time it takes to make your backup is almost imperceptible. This type of backup will generate a separate file that can be saved in a separate location.
The intention of automatic timed backups is to help if you forget to manually save your file and Word or Windows crashes. These timed backups minimize the amount of data you could lose due to a crash. The next time you open Word it will display a list of Recovered files. and Word will offer you the choice of versions to recover from.
Follow the steps below to set your AutoRecover backup:
- Display the Word Options dialog box by displaying the File tab of your Ribbon and then click Options.
- Click Save at the left-hand side of the dialog box.
- Select Save AutoRecover Information.
- Set a time interval; every 5 to 10 minutes is typical.
- Make certain Keep the Last Auto Recovered File If I Close Without Saving is selected.
- You can also change the default location that Word has already defined to store the AutoRecover files.
- Click on OK to save the changes.