Headers and Footers are lovely little nuances in your Word documents that make it look professional, save you space, save you time, and save you keystrokes.
You have your choice of using either a Header OR a Footer. You can even use both is you like!
A Header appears at the very top of your document. Typically, it includes the page number/Chapter number of a book or some other document you have created. You could have your company logo in a header or your contact information, a slogan, whatever your little heart desires.
A Footer appears at the bottom of your page. It too can contain a page number or anything else you like, really.
If you would like to insert Header and Footer information (i.e., page numbers, title, date, chapter number, etc.) into your document, you will first have to decide if you want Headers or Footers.
Follow the steps below to learn how:
- Go to the Header & Footer group on your Ribbon.
- After you click on Header, select a header style from the resulting drop-down menu.
Once you have selected your style of header, it will take you back to your document, where you can then insert your header information, including title, page number, date, etc.
The very same steps are used when clicking on Footer instead of Header.
- If you simply want to insert page numbers into your document, just click the Page Number button that is to the right of the Footer button.
- From the resulting context menu, select where you would like to place your page numbers. You can also format and remove page numbers.
As you can see, if you are just adding page numbers, this is the most efficient method to do so.
BONUS: Now I am going to let you in on a little secret, that you normally just do not see in articles about adding page numbers. In academia and legal offices, etc., very often you cannot have a page number on the first page of your document.
Follow the steps below to learn how to avoid a page number on your first page:
- Before you add your pages numbers, click on Page Layout tab on your Ribbon.
- In the Page Setup group, click the little arrow in the bottom right corner.
- In the resulting dialog box, click, the Layout tab.
- Select Different First Page.
- Click OK.
Now your page numbers will start on the second page with number two.
No voo doo science to it – straightforward and easy, but I cannot tell you how many calls and e-mails I receive because folks cannot figure out how to make this happen.