So my good friend Anne, that I have worked with for years now, had a Word issue yesterday. She had vetted a transcript and highlighted the salient parts for her attorney so he could refer to them during a trial. Her problem was that when she printed the highlighted transcript, the highlighting did not show up. She had originally highlighted her Word document using the color yellow.
So I said well, just use another color, like grey and perhaps that will show up better. Anne is a newcomer to Word. She has used WordPerfect for years. She has had no formal training using Word and had adapted to it extremely well, but she asked me how to change the color.
Having faith in Word, I replied that I was sure that we could just do a global find and replace and do it all in one fell swoop. You see her document was over 200 pages! She certainly didn’t want to have to go through it and change each one! So I took a look-see and it was not immediately apparent to me just how to go about this. So I researched it a bit and we tried several things and it just wasn’t working for us. By then I was determined to find the answer and it was indeed very easy.
Follow the steps below to learn how:
- Open the document whose highlighting you would like to change.
- On the Home tab of your Ribbon, in the Font group, Select the new Text Highlight color of your choosing by clicking the drop-down arrow next to the Highlight Color icon.
- Click CTRL + H to open the Find & Replace dialog box.
- Click in the Find what area.
- At the bottom of the dialog box, click the Format button. If you do not see that, click on the More button and then the Format button.
- Select Highlight.
- Click inside the Replace with box.
- Click on Format | Highlight.
- Click Replace All.
All of your highlighted text should now be highlighted with the new color you chose.
Another little trick to add to your Word arsenal!