Captions can be included in your documents to spiff up your document. It can make your document look more professional, and guide the reader’s eye toward what you want, etc. You might decide that each table in your document should have a caption.
There are a couple of ways to approach this. You could design your own caption or you could just let Word add the caption for you, which of course, is a whole lot easier (in my humble opinion).
If you would like to add your own caption you would, of course, start with a new paragraph and key in the caption of your choice. Then you just need to made certain that the paragraph is formatted with the Caption style.
If you want Word to provide your caption for you, just follow the steps below:
- Select the object that you would like to have captioned, such as an image or a table, or position your cursor where you would like your caption to be placed.
- Click the References tab of your Ribbon.
- In the Captions group, click Insert Caption to display the dialog box.
- Using the Label drop-down list, select the word you would like to appear at the start of your caption.
- If you selected an object in the first step above, use the Position drop-down to specify exactly where you would like your caption to appear in relation to your object.
- In the Caption box, specify any additional wording you would like to appear in your caption.
- Click OK.
Even though you may think you would like to create and design your own caption rather than let Word to the work for you, let me tell you why I almost always choose to let Word do it for me.
- First of all, it provides uniformity throughout your document.
- Second, you can use the same label at the beginning of all your captions.
- Third, the number added to your caption is created as a sequence field which means that if you move a caption in your document, the numbering of all captions in your document will be updated so that they are all in sequence.
And, for all those of you who are afraid of using Styles in your document, letting Word take care of your captions for you, keeps you from assigning styles to them!