Many times we need an envelope that includes a text box under the return address. The text box could contain the words RETURN RECEIPT REQUESTED or PERSONAL & CONFIDENTIAL (among other things) all in caps, bold, and underlined. So how do we do this quickly and without reinventing the wheel every time we need this?
There are a couple of different methods to achieve this. First, you could simply create a Word template for your envelope. Just create a normal envelope, making certain that everything is exactly the way you want it. (Do not forget your text box under the return address.) Instead of printing your envelope, use Save As to save it as a template. In the future you can create a new document based on that template, and you will end up with an envelope you can modify to suit your current needs.
Another way is to create the text box the way you want it, and then assign the text box to an AutoText entry. Follow these steps if you are using Word 2007 or Word 2010:
- Create the text box as you want it to appear on your envelopes.
- Make sure the text box is selected. (You will see small black handles around the edges of your text box.)
- Click Alt+F3. The Create New Building Block dialog box will display.
- Change the name in the dialog box to something like rreturn or cconfidential.
- Note that there are duplicate letters at the beginning of each of these names. That is so that the words used to trigger the AutoText feature are unique.
- Use the Gallery drop-down list to choose AutoText.
- Click OK.
- You have now created your AutoText entry.
Amazing how simple it is, isn’t it?