Some folks like to have a tab character in their footnotes in Word between the footnote reference number and the text of the footnote. Ms Word does not allow you to this automatically. As a matter of fact, Word will not allow you to specify which character should appear between your footnote reference number and your footnote text. Instead, MS Word will place a space between these two elements for you whether you want it or not.
There is more than one way to get around this and make sure the your footnote includes a tab separator, but all of the methods that will achieve this for you assume that you have the Footnote Text style set up to handle the tab character properly.
When you include a footnote in your Word document, Word formats the footnote itself to that it will use the built in Footnote Text style. You control how your footnote appears by making changes to the built in style. This is where modifying styles comes in handy and I do believe we have covered that in previous newsletters. If you would like a tab character between the footnote reference number and the beginning of your footnote text then you should set a tab stop in the Footnote Text style so that Word knows what to do with it once you put it in your footnote.
Follow the steps below to find out one solution for adding tabs.
- Click on CTRL | H which will display the Replace tab of the Find and Replay dialog box.
- If available, click on the More button.
- Be certain that the Wildcards checkbox is selected.
- In the Find What box, key in (^) 2 . Please note that there is a space after the closing parentheses.
- With your cursor still in the Find box, click on the Format button and select Style. The Find Style dialog box will appear.
- In the ensuing list of styles, select the Footnote Text style.
- Click on OK.
- In the Replace With box, key in \1^t.
- Click on Replace All.
- Close the Find and Replace dialog box.