Recently, a reader wrote to ask me if she could make MS Word automatically insert two spaces at the end of her sentences as WordPerfect used to so for her.
I am not about to tell you how to format your documents, but I personally do not use two spaces after each sentence in my documents. In this day and age I do not find it necessary. I use kerning in my documents, which I have covered in earlier editions of the newsletter.
Having said that, I will now show you how you can adjust your typing for the spacing you prefer to use in your documents.
You can always configure the Grammar Checker in Word to catch any spacing at the end of a sentence that does not reflect your personal preference.
Follow the steps below to learn how:
- Click Office button | Word Options, which will display the Word Options dialog box.
- Click the Proofing option on the left-hand side.
- Click the Settings button, which will display the Grammar Settings dialog box.
- In the Spaces Required Between Sentences drop-down list, select the number of spaces you prefer between your sentences.
- Click OK.
Now the grammar checker will catch any sentences that do not reflect your preferences with a wavy green underline. When you right-click on it, you can elect to correct the spacing for that occurrence.