Categories
Word 2007

Set a Language Style in Word 2007

When you enter text into your Word document that is something other than English, chances are that MS Word will not recognize it and will interpret it as being misspelled.

If it is necessary for you to have sections of non-English text within your English-language Word documents, then you know how annoying it is when Word checks the spelling of the non-English text using its English dictionary.

Word is programmed to automatically proofread your document for the language version that is installed on your computer. If you purchased your licensed copy of MS Word in the United States, your text will all be marked as English (U.S.) and Word will proof non-English text against the English (U.S.) dictionary.

When you add text in a language other than English (U.S.), Word’s spelling and grammar checker will flag them as being misspelled. To let Word know which dictionary to use to proof the text, you should mark it for proofing in its own language by assigning a language style.

Follow the steps below to learn how:

  1. Key in the foreign language text.
  2. Select the text.
  3. Go to Tools | Language | Set Language.
  4. Scroll to and select the language from the Mark Selected Text As list.
  5. Click OK.
  6. Go to View | Task Pane.
  7. Click the Getting Started arrow and select Styles And Formatting from the list.
  8. With the text still selected, click New Style.
  9. Enter a name for the style (such as Spanish) in the Name box.
  10. Click OK.

Now, when you want Word to proof your text in Spanish, simply highlight the text and select Spanish from the drop-down Style box in the Formatting toolbar. This new style will be available to the current document only. If you want it to be available to the template the document is based on, click the Add To Template check box in the New Style dialog box after step 9 before clicking OK.

Categories
PowerPoint 2007

Quick Change Artist in PowerPoint 2007

Want to change the look and feel of your presentation quickly and easily?

Follow the steps below:

  • On the Design tab, click Themes.

This will change the entire look and feel if you used Themes to start with or if you just used Styles.

Quick and easy – just the way I like it!

Categories
Word 2007

E-Mail Merge with Word 2007

So you have an e-mail that you need to send to several contacts but you are tired of using the old BCC, and you would really like to personalize the message for each invidivual recipient. This can absolutely be done in MS Word 2007!

An e-mail merge works exactly the same as a standard mail merge except for one major difference. Rather than printing individual letters, envelopes or labels, MS Word 2007 will generate individual e-mails and send them to your MS Outlook 2007 outbox. The next time you are working online in MS Outlook, Outlook will send each of your personalized e-mails to each individual address.

Follow the steps below to learn how:

  1. Launch MS Word 2007 if it is not already open.
  2. Key in the text of your e-mail.
  3. On the Ribbon, click on the Mailings tab.
  4. In the Start Mail Merge group, click on the Start Mail Merge button, which will show you a list of mail merge options available to you. There are many options but for the purpose of this article, we will select E-Mail Messages.

email_messages

 

 

 

 

 

 

Now you will need to select the recipients of your mail merge. The names can come from any number of sources, such as an Excel 2007 worksheet or your Outlook Contacts.

  1. Click on the Select Recipients box in the Start Mail Merge group, or find your data source elsewhere or create a new list.
  2. If you need to edit any of the recipients in the list, simply click on Edit Recipient List in the Start Mail Merge group.
  3. Now you must add the appropriate fields to personalize the greeting of your e-mail, the recipient’s name, or add any other data you might like.
  4. You can find the appropriate fields in the Write & Insert Fields group.
  5. To add a greeting line, click on the Greeting Line button. The dialog box appears.

greeting_line

 

 

 

 

 

 

 

 

  1. Click OK once you are satisfied with your greeting line.
  2. You can now preview your results to make sure that everything is the way you want it by clicking Preview Results in the Preview Results group.
  3. If you are satisfied with what you have done thus far, you can now finish your e-mail merge.
  4. On the Mailings tab, in the Finish group, click on Finish & Merge.
  5. Click on Send E-Mail Messages.

finish_and_merge

 

 

 

MS Word 2007 will now automatically generate all the individual e-mails and send them to your Outlook 2007 outbox.

You can now open MS Outlook 2007 and see your e-mails being sent.

Pretty cool eh?

Categories
Outlook 2007

Find Huge Attachments in Outlook 2007

Are you tired of receiving the notice that your mailbox has gone over its size limit in MS Outlook?

Well you can now take care of that in short order! Follow the steps below to find out how:

  1. Click on Tools | Avanced Find | More Choices.
  2. In the Size drop-down menu, select greater than.
  3. Enter a kilobyte variable.
  4. Click Find Now.

Then drag those huge messages to your personal folder or, better yet, delete the suckers!

Categories
Word 2007

Transfer Info to Other Documents in Word 2007

There may be times When you need to copy information from one Word of your Word 2007 documents to another, and you could simply copy the information from one document, open the destination document, click where you want to insert it, and paste it. Or, you could just right-click and drag the information from one document to another. The View Side By Side feature in MS Word 2007 makes it easy to do!.
Perhaps you might want to copy a picture in Document A to Document B.
Follow the steps below to learn how:

Open Document A.

Open Document B and scroll to the place you want to insert the picture.

Click the View tab.

in the Window group, click the View Side By Side command.

Click in Document B

Click Window under the View tab.

Click Synchronous Scrolling to turn it off.

Select the picture in Document A.

Right-click and drag the selected picture to where you want to insert the picture in Document B.

Release the mouse button and select Copy Here.

After copying your selections, you can turn off the View Side By Side feature by clicking Window under the View tab of the active window and then clicking the View Side By Side command.

Categories
Word 2007

Paragraph Shading in Word 2007

You can put color behind your text in a word document – not just highlight it, but add color to the entire paragraph! It is fairly straightforward to do in Microsoft Word 2007.
Follow the steps below to learn how:

  1. Launch MS Word 2007 if it is not already open.
  2. Key in the text to your document.
  3. In the Home tab on the Ribbon, in the Paragraph group, you will see a button that looks like can of paint. This is the Shading button.
  4. Click on the down arrow and on the resulting menu you will see a palette of colors that you can choose from to shade your paragraph.
  5. Select your color of your choosing.
  6. You get a live preview, as you roll your mouse over all the colors that you are considering.
  7. Click on the one that suits best suits your need!

It doesn’t get much easier that that does it?

Categories
Word 2007

Can’t Find the Shortcuts in Word 2007?

If you have recently upgraded to Office 2007 you may be in a quandry as to where the shortcuts are. If you are anything like me, you are absolutely lost without them.

I am here to show you how to retrieve those shortcuts that have always been so helpful to you. Follow the steps below:

  1. Click on Office Button | Customize or right-click on the Quick Access Toolbar (QAT) and select Customize Quick Access Toolbar.

customize_keyboard_shortcuts

Now that you know where to find it, the rest is pretty intuitive. There are some changes because you are now looking at commands that are based in groups on the ribbon where they will be found instead of the old menus of the past.

  1. Select a category on the left-hand side.

customize_keyboard

  1. Now click on a command on the right-hand side.
  2. Click the Press New shortcut key field and then actually use the key combination you would like to use to access this shortcut.
  3. Check the key combination availability. If it is not in use, you are good to go. If not, then you will have to find another key combination to use or, if you don’t care about the one listed, you can use it anyway. It’s all up to you.
  4. Once you have verified that you have a key combination that you can use, make sure that Normal is selected in the Save in field.
  5. Click Assign.

That’s it! Ahhh…now you have all your familiar shortcuts back again!

Categories
Windows Vista

Automatically Start an Office Program When You Boot Vista

If you are anything like me, you use the same MS Office programs over and over again, so why not save some time and keystrokes and energy by having those programs open automatically when you turn on your computer?

Follow the steps below to learn how to work this particular magic:

In Microsoft Windows:

  1. On the Start menu, click on All Programs | Microsoft Office.
  2. In the list of available Office programs, right-click the icon of the program or programs you want to start automatically.
  3. Click Copy in the shortcut menu.
  4. In the All Programs list, right-click the Startup folder and click Explore on the shortcut menu.
  5. On the Edit menu, click Paste.
  6. To paste your selection quickly into the Startup folder, use CTRL + V.

The next time you start your computer, Windows will automatically run the program or programs of your choice.

In Windows Vista:

  1. Click the Office button. office-button
  2. Click Microsoft Office.
  3. In the list of available Office programs, right-click the icon of the program or programs you would like to start automatically and then click Copy on the shortcut menu.
  4. In the All Programs list, right-click the Startup folder and click Explore on the shortcut menu.
  5. In the window that opens, click Organize, and then click Paste or CTRL + V.

The next time you start your computer, Windows will automatically run the program or programs of your choice.

I knew you would like this one!

Categories
Microsoft Word

Using the Clipboard to your Advantage in Word

I am sure you knew that you can copy multiple blocks of text in MS Word – at least I hope I have taught you that much! But did you know that you can paste multiple blocks of text rather than the last chunk that you copied? Well guess what? You can!

Follow the steps below to learn how:

  • To make use of this feature, turn on the Clipboard toolbar in MS Word version 2003, or the clipboard menu in the latest version of MS Word 2007 and later versions.
  • When you do this, you will see all the snippets that you have copied, in the order that you copied them.
  • You can now be selective about what you pick and choose to paste into your MS Word document. You do not have to paste all of the snippets you copied, you can select the specific clippings that you wish to insert into your document.

Another great time saver and organizational tool to boot!

Categories
Excel 2007

Quicker Formulas in Excel 2007

MS Excel in this latest version, has some very easy browsing techniques. Having said that, suppose you aren’t exactly sure what you are looking for? Suppose you know what you need but can’t remember the name of the formula? It is easy to become aggravated under these circumstances. Surely there must be a quicker way to find it without going through the Formula Ribbon!

Well I’m here to tell you that there really is an easier way. When you cannot remember an exact formula name, you no longer have to roam around looking for it.

Follow the steps below to find out how:

  1. Start the formula with the usual equal sign (=) and they type the first couple of letters in the formula that you need.
  2. MS Excel 2007 will automatically provide you with an alphabetized list of formula names, starting with the letter(s) that you entered. It will even provide you with descriptions when selected.
  3. Browse through the list to select the correct formula that you need.

Now here is a handy little tip regarding this tip – an extra if you will.

  • To select the formula name, use your Tab key or, if you prefer, double click the formula with your mouse.

Great information to have, don’t you agree?