This is a very helpful tip to anyone in the legal field or academia. I suppose there are many other fields that this tip would also be very helpful to, but those are the only two I could come up with at the moment.
A Legal Assistant/Paralegal contacted me recently with an inquiry that will save time and keystrokes. As someone who loves to do just that, I was very eager to help this person.
The inquiry was about inserting Id. in a document. She wanted to create an AutoCorrect entry so that she would not have to underline just the letters, turn off the underlining and then key in the period.
- Well, as a rule when you create an AutoCorrect entry you would click on File | Options | Proofing.
- If, however, you would like to insert a formatted entry, you will need to start by keying in your text and formatting it.
- You must then select your formatted text. There is a caveat here – make sure you have your Show/Hide enabled so that you do not select the pilcrow (paragraph symbol) at the end of your text. Personally, I teach everyone to always have Show/Hide enabled so that they can see what is going on in their documents, but if you do not care to do that I would suggest selecting your text and clicking and dragging only over the text and not beyond.
- Next, you will click on File | Options | Proofing and the dialog below will be displayed.
- The text you selected above will automatically appear in the With field on the right. Be certain that Formatted text is selected.
- Now key in the text you would like (i.e., id) that you would like to have AutoCorrected into the Replace field.
- Click OK.
Now whenever she keys in id, it will automatically be changed to Id.
Please let me know how you use this little tidbit!