Lots of folks have long lists of folders in Outlook, especially in an office setting such as a law firm. Law firms typically have an Outlook folder for each active client. It can be a pain scrolling through every folder to find the one you want. Luckily, there is a keyboard shortcut to save you lots of time and effort!
Follow the steps below to learn how:
- Select the active folder in your Navigation Pane by clicking Shift + Tab or simply clicking the folder.
- Once the folder has been selected, enter the first character in the target folder’s name.
- There is no specific area to key the letter into, so just start keying it in, for instance if you are looking for Bratt, just key in the letter "b."
- With the new folder selected, click Spacebar + Enter which will open the folder for you.
As with anything else, there are a couple of caveats with this shortcut.
- First, it will only find expanded folders.
- Secondly, it will find the first folder in the list that starts with the character you key in. So, if you are looking for Bratt, it may find Bart for you if there is a folder with that name. If you were looking for Brant and keyed in Br Outlook will not look for a folder that begins with "br." Instead it will look first for the Bart folder and then for the next folder that begins with the letter "r."
Even with the caveats though, if you have a long list of folders this keyboard shortcut will allow you to save time and aggravation while navigating your list.