[April 1, 2010]
My family and I will be celebrating Easter on April 4th and no matter whether you celebrate Easter or just the Rite of Spring, I would like to share my holdiay with you and wish you all a very Happy Easter!
I love this times of year with all the flowers blooming and the flowering trees in blossom. Everything just looks beautiful! It is such a time of renewal and rebirth; a time to slow down a bit in your daily routine and you sit on your porch of an evening and listen to the birds and watch the rabbits on the lawn. The bees and other insects are always busy. I just love to take it all in and hope you get to enjoy your favorite pasttimes in the Spring of this year as well.
As you all know, I do not make it a habit to endorse new products in the newsletter very often. I only do so when I think a product is so good and so helpful that I think it is worthwhile to spread the word about it. To that end, I will be reviewing a new product in this newsletter that I have found to be extremely helpful to me and I think it will be very helpful to many folks and it is priced very reasonably.
Please join me now in welcoming Dave, Leslie, R.E., Stuart, Ralph, Hazen, Fred, Salvis, Neil, Darrell, and Winston as the latest premium subscribers to Carol's Word Bytes Newsletter. Welcome to the family! If you know someone who struggles with an application in Microsoft Office, like Word or Excel, do them a favor and tell them about our newsletter. They will always thank you for it!
Let's get to the tips now!
Table of Contents
Data Prompter Review - Free Software!!!
Add A Second Sort Column in MS Outlook - Have it your way!
Create a Dynamic Summary Slide in MS PowerPoint - Your way again!
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DataPrompter Review
First, I would like to tell you about DataPrompter. I have used DataPrompter for several years now and have come to rely on it every day. It has never let me down.
With this piece of software you can create documents that you use frequently within seconds. DataPrompter is a lifesaver for solo practitioner law offices. I have trained attorneys and their staff to use DataPrompter to create five different pleadings in under five minutes. Sounds unbelievable, but it is true. DataPrompter works beautifully with the MS Office Suite and can create reports, proposals, sales letters, contracts, legal pleadings, Last Will and Testaments, etc., and it will automatically prompt you for any variables that change in your documents. This product is a MUST HAVE for anyone who wants to save time and keystrokes and do it all with the confidence that your data is updated consistently throughout your documents.
All you do is create your document with your boilerplate language and DataPrompter does the rest for you. You are automatically prompted for names, addresses, plaintiffs, defendants, phone numbers, contract numbers, testators, and any other text that needs to be changed in your documents.
DataPrompter 2010 has now been released and it is better than ever! It is the fastest, easiest version of DataPrompter. It is compatible with all previous versions of DataPrompter so your existing documents continue to work as they always did. But with the advent of version 2010, you can import data from existing documents, databases and worksheets. DataPrompter also imports data values from XML files. It works with MS Word 2000 throught 2010 32 and 64 bit and when working with versions 2007 and 2010 you can take advantage of the new ribbon interface.
I cannot say enough good things about this piece of software! It is very intuitive and easy to use and I think it is reasonably priced for a powerhouse piece of software too. There is a new context sensitive help system and a built-in tutorial. Don't take my word for it, visit the Wordsite Office Automation page and see for yourself what DataPrompter can do for you!
Bill Coan, the creator of DataPrompter, has generously provided me with two licensed copies of DataPrompter 2010 and since I already own a copy, I am going to have a contest and the prize will be a licensed copy of this great piece of software for two of my lucky subscribers.
All you have to do is tell all your friends about the Word Bytes Premium Newsletter and if they become a subscriber and tell me that YOU sent them, your name will be entered into the contest for the free software! It's that easy.
So get busy spreading the word and increase your chances to win this wonderful piece of software. If you want to produce professional looking documents with little or no effort you owe it to yourself to experience DataPrompter.
Remember now, make sure you tell your friends and family to let me know that YOU sent them to become a premium subscriber to make sure that you are entered into the contest. Every time someone mentions that you sent them your name will be entered into the contest.
The contest will end on April 14, 2010 so get busy and spread the word!
Add a Second Sort Column in MS Outlook
Most folks know that they can sort their Outlook items by clicking a column title. Clicking actually toggles between ascending and descending order in a sort.
What relatively few folks know, is that MS Outlook does not limit you to a single column sort. That's right! You can have it your way!
To learn how, follow the steps below:
- Sort your primary column.
- When you are finished, depress the Shift key and click the column cell that represents your secondary sort group.
The secondary sort adds a descending sort by size, as indicated by the small down arrow. The difference is very subtle.
Only the messages in the first group re-sort, sorting according to size.
Create a Dymanic Summary Slide in MS PowerPoint
One good reason for adding a summary slide in your PowerPoint presentation might be to review items with your audience. But you could have any reason you like to create one and it is not difficult at all.
Follow the steps below to learn how:
- In Normal View, select all of the slides you would like to summarize.
- Click Summary Slide on the Outlining toolbar.
Please note that PowerPoint inserts the summary slide before the slides, so you will have to drag it to the end of your presentation.
Should you find that the summary slide prompts your audience to ask questions and you would like to go on with your presentation, you can hyperlink the summary items to their respective slides.
Follow the steps below to learn how:
- Select the item on the Summary slide.
- Select Hyperlink from the Insert menu.
- Click Place In This Document.
- Identify the slide.
- Click OK.
With your Summary slide on the screen, you can click any of your hyperlinked items to return to the original slide for a quick audience review.
Pretty easy and you will look like a PowerPoint guru!
Included in the Premium Newsletter:
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- Protecting your PowerPoint Presentation
- View Formulas and Results Simultaneously in MS Excel
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- View More of the Left Margin Area in MS Word
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