[January 31, 2009]
We finally got some snow this winter. So far though, we haven't received the amount the prognosticator's predicted. Personally, I am grateful for that . Enough snow to be scenic is fine with me and no more. I am one of those "snow sissies" and I hate to drive when there is falling weather. Truth be told, I am better off staying home because I am sure that I am a hazard to other people because I drive slowly and most folks do not appreciate that and I do not either when the roads are clear. It truly is beautiful to look out the window and see the pure snow in the fields and on the trees - very pastoral indeed! I just don't want it to hang around.
The Christmas holidays are not long gone but the stores have their shelves lined with beautiful red velvet and satin boxes of chocolates already. I think I had enough candy during the holidays - now it's time to work off the effects of it! I love my Wii Fit and use it regularly as well as the games. I don't feel as guilty if I use the Wii on the nights I don't stop at the gym.
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Let's get to the tips now!
Table of Contents
Save All and Close All Commands in MS Word - Where are they in 2002-2003 and where did they go in 2007?
Create Quick Notes with WordPad Scraps in Windows XP - For when you're in a big hurry!
Quick Keys in MS Word - Time Savers!
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Save All and Close All Commands in MS Word
In MS Word 2002 and 2003 there is a slick little trick that you can use to close all open documents or save all open documents. Follow the steps below to learn how:
- Simply depress the Shift key as you click the File menu.
- The File menu will now display the Save All and Close All commands.
Try it. If you click on the File menu without depressing the Shift key you will not see the Close All and Save All commands.
Unfortunately, these commands are not available on the MS Word 2007 Ribbon. You will need to add the commands to the Quick Access Toolbar (QAT).
- Follow the steps below to learn how:
- Click the Office button.
- Click Customize in the left-hand column.
- Click the drop-down arrow of the Choose Commands From box.
- Select Commands Not In Ribbon.
- Scroll down until you find Close All, and click to highlight.
- Click the Add button.
- Scroll to and click Save All.
- Click the Add Button
- Click OK.
That's still a pain if you ask me, so follow the steps below to create custom keyboard shortcuts for these commands:
- Click the Office button.
- Click Customize in the left-hand column.
- Click the Keyboard Shortcuts Customize button.
- Under Categories, click Commands Not In Ribbon.
- Under Commands, scroll to and click FileSaveAll.
- Click in the Press New Shortcut Key box.
- Click CTRL + F (or some other key combination that you prefer).
- Click the Assign button.
- Click OK.
To create a shortcut key combination for Close All, follow the same steps until you get to the fifth step and substitute FileCloseAll for FileSaveAll.
Who says we can't still save time and keystrokes in Word 2207?
Create Quick Notes with WordPad in Windows XP
Some folks use note pads or Post Its to jot down quick notes to themselves and save them on their desk or stick them to their monitor.
Other folks, like the technologically savvy (geeks) use another alternative that doesn't take them away from their computer. You may want to give this a try; it's quite easy. The benefit is that creating scraps is just a click and drag session and you do not have to take the time to name and save a file!
Follow the steps below to learn how:
- Launch WordPad.
- Key in the text to create your note.
- Select (highlight) the text.
- Drag the selection and drop it on your desktop.
- Close WordPad and Click No when prompted to save changes.
Once you have dropped the selection onto your desktop, Windows XP recognizes the selection as an OLE (Object Linking and Embedding) object from WordPad and creates a scrap, complete with a special icon with the default title name of Scrap. You can always rename the scrap so that it is more intuitive for you.
When you want to view your note, just double-click it and WordPad will open it for you!
Quick Keys in MS Word
I know that a lot of you know many keyboard shortcuts that you use all the time in MS Word, but I have a couple to share with you in this newsletter that I don't think that most of you are aware of, and let's face it, you can never have enough shortcuts and quick keys, right??
| Do this | To Accomplish This |
|---|---|
| CTRL + K | Inserts a link |
| CTRL + L | Aligns the line or selected text to the left of the screen |
| CTRL + M | Indents the paragraph |
| CTRL + F | Changes your font |
| CTRL _ Del | Deletes word to the right of the cursor |
| CTRL + Spacebar | Resets highlighted text to the default font |
| CTRL + N | Opens a new Document |
| F7 | Spell and Grammar check selected text and/or document |
| ALT + SHIFT + D | Inserts the current date |
| ALT + SHIFT + T | Inserts the current time |
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