[January 31, 2008]

Hi there folks. No, I didn't forget that I have already sent you the January edition of the newsletter. Remember when I took that reader poll back a few months ago? Well some folks expressed a desire to get double the content for their subscription fee and so you are all going to get an extra newsletter this month. I'm not positive that we will have two newsletters every single month, but let's see how this goes shall we? I would love to hear your comments, even it if is just to tell me that you hate it, but I don't see how anyone could hate getting more knowledge for the same amount of money!

It's bitterly cold where I live today and so it's a good time to stay indoors and do this extra newsletter for you and catch up on my various articles, books, etc. Speaking of books, if you haven't gotten your copy of my Office 2007 books, you can still get them!

I have had lots of e-mails and requests wanting to know when I will be publishing my book containing all of the articles that I wrote last year for all of the newsletters and e-zines that I write for. That will be forthcoming in the not too distant future. It will be the same as the 2006 book of Tips and Tricks, only bigger and better this time!

Ok, now it's time to give you the bonus tips!

 

Carol's Signature

Table of Contents

Remove all Formatting in Word - This is so easy, you will love it!

Shrinking a Document to Fit your Page - It can be done!

Convert a PowerPoint Presentation to HTML -Jazz Up your Web Page!

Remove all Formatting in Word

Let's say you have just finished a document and you decide you don't like the formatting. Oh geez, do we have to go back and reformat each and every paragraph? Luckily, the answer is no.

Follow the steps below:

  1. Click on CTRL + A to select the entire document, or select the portion of the document to be changed.
  2. Then click CTRL + SHIFT + N.

Pretty slick isn't it?

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Shrinking a Document to Fit your Page

Once you have created a document you notice that one or two lines flow over onto the next page - what to do? Wouldn't it be nice if you could make it all fit onto one page without going through a lot of rigorous formatting changes?

Well you can! There is a nifty feature in MS Word that will allow you to shrink your document to fit on one page.

Follow the steps below to learn how:

  1. Click on File | Print Preview.
  2. Click on the Shrink to Fit button.

Print Preview Toolbar

That's how simple it really is!

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Convert a PowerPoint Presentation to HTML

Sometimes you create a great PowerPoint presentation and just wish you had the expertise to convert it to HTML (Hypertext Markup Language) so that you can put it on your Web page. It doesn't require a whole lot of expertise.

Follow the steps below to learn how:

  1. Launch MS PowerPoint if it is not already open.
  2. Open the PowerPoint presentation you would like to convert to HTML.
  3. Put all finishing touches on the slides and notes area if you have speaker notes.
  4. From the File menu, select Save as Web Page.
  5. Click Publish in the center of the dialog box.
  6. In the Publish as Web Page dialog box, make the following selections:
    • Complete Presentation
    • Display Speaker Notes
  7. Click the Pictures tab.
  8. From the drop-down list, choose 640 x 480 or 800 x 600 to be certain that your presentation fits in every browser.
  9. Click OK.
  10. Under Browser Support, select All browsers listed above.
  11. Under Publish a copy as, click Browse.
  12. In the Publish As dialog box, navigate to the folder where you want the HTML files to be saved.
  13. Enter the file name.
  14. Click OK to accept the location.
  15. Click Publish to convert the presentation to HTML.

Once published, you will notice there are two new files/folders.

One will be the file you created in step 13.

The other will be a folder containing all the needed parts for the PowerPoint presentation to be viewed via the Web.

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