[October 2007 ]

Leaf and acorn

We're really into Fall now. The cooler weather is a pleasant change. I love the changing of the seasons - the different colors and sounds and temperatures. I think for me it signifies a new begninning, a fresh canvas if you will.

I hope that you and yours are doing well and that all the students out there are making headway with their studies. I also hope that this edition of the newsletter will be helpful to all you.

We have been getting new subscribers from all over the world which has allowed me to become a monthly donor to The Covenant House which helps homeless children. Thank you all for your generosity and support! Please cotninue to spread the word and tell everyone about the newsletter!

Tree

Carol's Signature

Table of Contents

PowerPoint, Excel and Word Shortcut - This applies to duplicate and Align Objects.

Working with Notes in MS Outlook - Handy and dandy!

Reading, Editing and Forwarding a Note in MS Outlook - There is a way to do this..

PowerPoint, Excel & Word Shortcut

I think we all know that to create a copy of an object on a PowerPoint Slide, an Excel worksheet or in a Word document, you use copy and paste from the menu or a keyboard shortcut. But what most of you do not know is that there is a smarter way to make a copy and align it at the very same time!

To copy an object using keyboard shortcuts and the mouse, select the object you would like to copy by clicking on it. Now, depress and continue to hold down the CTRL key as you click and hold the left mouse button and drag the object to a new position. PowerPoint, Excel and Word add a copy of the selected object in the new location.

To copy an object and keep it vertically aligned with the original, hold down the CTRL and SHIFT keys simultaneously. You can then click and drag the object up or down.

You can also hold down the CTRL and SHIFT keys and drag the object horizontally and the application creates a new object to the left or right of the original, but its vertical position will remain unchanged.

You can move an object horizontally or vertically by holding down the SHIFT key as you drag the object. This will not copy the object.

Not a bad tip to know when you use a lot of graphics in your documents.

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Working with Notes in MS Outlook

Of all Outlooks features, notes are by far the easiest to use. The following explains how to create notes.

You can create notes in the Notes folder. To open this folder, click the Notes icon ont he Outlook bar. After you have opened the folder, follow the steps below to create a note:

  1. Right-click in the Notes folder and choose New Note or simply double-click in the folder window. Either action opens a blank note window.
  2. Type your note directly in the window.
  3. Click the Close button in the upper right corner of the note window to close and save it.

Outlook uses the first few dozen characters in the note as the title and displays it under the note's icon in the Notes folder.

When you click a note to select it in the Notes folder, Outlook displays the entire note contents under the icon so that you do not have to open the note to read it.

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Reading, Editing & Forwarding a Note in Outlook

To read a note, you can double-click it to open the note window or click the note and read the text under the icon. To change the content of a note, open it as just described and edit it the same way you would edit a text file. Keep in mind, however, that you have no formatting options; your Notes are limited to plain text. To save your changes, simply close the Note window.

Although you will probably create notes mainly for your own use, you might need to forward a note to a colleague. For example, a colleague might request a phone number or other contact information you have stored in a note. The easiest way to share the information is to forward the note as a message.

Because Outlook sends the note as an attachment, the recipient can easily copy the note to his or her own Notes folder, place it on the desktop, or use the clipboard to copy the data to a new contact entry. To forward a note, follow the steps below:

  1. Open the Notes folder and right-click the note.
  2. Choose Forward from the shortcut menu.

Outlook opens a standard message from. If you are using Outlook as your e-mail editor, the note is shown as an attachment to the message. If MS Word is your e-mail editor, Word embeds the note as an icon in the body of the message.

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