[September 2007 ]

Squirrel

Thank you all for responding to my questions last month! It looks like our family covers a pretty wide area of this old world! We have subscribers in at least 30 of the United States as well as people in South Africa, Ireland, the United Kingdom, Venezuela, Australia, Ontario, Quebec, Spain, and even Iceland!

I had varied answers to my inquiry regarding the content of the newsletter and whether you would like to see it become bi-monthly. Most people want to continue with MS Office material, but there are some folks who would like to see OpenOffice included as well. Nobody wanted to learn about WordPerfect! I will do my level best to bring you the information that all of you want and I may implement a twice monthly schedule as well.

Thanks again and please spread the word about our newsletter and encourage all your friends and family to subscribe! It's just going to get better and better!

We've had our last crab feast of the season and schools are starting up all over the country. It's a time of new beginnings for lots of folks - new classes, new jobs. It's really kind of exciting, so let's not mourn the end of summer, but celebrate the beginning of fall!

We'll be seeing the squirrels hoarding acorns soon and be inside watching football. Let's be joyful about it!

Football

Carol's Signature

Table of Contents

Prevent Outlook from Entering the Country Field in MS Word 2007 - You can have it your way!

Create a Backup Copy of your Contacts in MS Outlook - Always have a backup just in case!

Unlink a Table of Contents in MS Word - There is a way to do this..

Prevent Outlook from Entering the Country Field

Using MS Word for your correspondence is usually so easy you don't even have to think about it. Some folks actually make it easier for themselves by using their Outlook Address Book.

When you write letters in MS Word, Outlook automatically inserts the country that matches your computer's regional settings in the Country/Region field for that record. As a result, when you click the Insert Address button in the Envelopes and Labels dialog box and choose Outlook as your Address Book, Word automatically inserts the full address, including whatever country is in the Country/Region field.

This has long been a thorn in the side of MS Word users but in the latest version of MS Word, it is quite easy to prevent Word from automatically entering a country in your letters. Follow the steps below to learn how:

  1. Launch MS Outlook if it isn't already open.
  2. Open Outlook's Contacts Folder.
  3. Click on View | Arrange By | Current View | By Location.
  4. Scroll down until you see a record with the country in the Country/Region column.
  5. In that record, click in the field that lists the country and delete the name of the country.
  6. Select all remaining records with the Country in the Country/Region Column.
  7. Click the Country/Region cell of one of the selected records and drag it to the empty Country/Region cell created above.

Now, when you insert an address using Word's Insert Address button, no country name will appear for the records where the field is a blank.

When you add new contacts to your Outlook Address book, be sure to delete the country name by clearing the contents of the Country/Region field in the Check Address dialog box for that record.

I'd say this was quite an improvement!

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Create a Backup of your Contacts in MS Outlook

You never know when an emergency can befall you and you wish that you had been prepared and had a backup copy of your contacts. How would you ever remember them all??

Fortunately, you don't have to rely on your memory should you lose all of your contacts in MS Outlook. Follow the steps below to create a backup copy:

  1. You will need to export your Contacts folder to a file in Personal Folders (.pst)
  2. On the File menu, click Import and Export.
  3. Click Export to a file.
  4. Click Next.
  5. In the Create a file of type list, click Personal Folder File (.pst).
  6. Click Next.
  7. In the Select a folder to export from list, click Contacts.
  8. If you have subfolders below the ontacats folder that you want to include, select the Include subfolders check box.
  9. Click Next.
  10. Click Browse, choose a location for the file and type a name for your backup file.
  11. Click OK.
  12. Click Finish.
  13. In the Name box, type My Contacts Backup.
  14. Type the encryption and password settings if you need them.
  15. Click OK.

Now you can relax, knowing that you have a backup file of all your contacts should an emergency strike.

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Unlink a Table of Contents in MS Word

One of our subscribers sent me an e-mail telling me that they had received a document from someone that had an automatically generated Table of Contents and they wanted to unlink it because they were in a hurry and lacked the know how to work with it.

Luckily, it's very easy to unlink a Table of Contents in MS Word. Follow the steps below:

  1. Select the Table of Contents (TOC).
  2. Press CTRL + SHIFT + F9.

That's it - your finished!

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