[July 2007 ]

 

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Table of Contents

Display the Style Area in MS Word -Very helpful when troubleshooting a document!

Converting Individual Endnotes and Footnotes in MS Word -It's not as difficult as you might imagine.

Create a Resume in MS Word - Let the software do the work for you.

Display the Style Area in MS Word

When you use styles in Microsoft Word, you can see the style of the currently selected paragraph in the Style dropdown list on the Formatting toolbar. To see what style is applied to a paragraph, you can click the paragraph and look at the list on the toolbar.

When you receive a document from someone else, whether it be from someone in your office or someone from a remote location, wouldn't it be nice if you could instantly see what styles were used for each paragraph in the document? Well you can and I am going to tell you just how to accomplish that.

I have been told by folks who work on Help Desks, that this trick has helped them out many times when they were tasked with resolving a problematic document.

Follow the steps below:

  1. Open the document.
  2. Make sure your document is displayed in Normal view. The Style Area is not accessible in Print Layout view, but it is available in Outline view.
  3. Click on Tools | Options.
  4. Click the View tab.
  5. Under Outline and Normal Options, in the Style area width space, enter at least 0.5 inches or the equivalent thereof.

Style Area Options

  1. Click the OK button.

You will now see the Style Area displayed on the left of your screen.

In the Style Area, to the left of the first line of each paragraph, the name of each style is displayed for you.

To change the size of the Style Area, follow the steps below:

  • Click on Tools | Options.
  • Click on View.
  • Under Outline and Normal Options, in the Style area width, change the size.

You can also change the size of the Style Area by using your mouse to drag the vertical line between the Style Area and the body of your document.

If you find that you need to modify one of the styles, simple double-click it to open the Style dialog.

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Converting Individual Endnotes and Footnotes

Kim had a term paper due and it had forty end notes. Then her professor decided that he would rather have footnotes. Fortunately, Word is flexible when it comes to whether a note is a footnote or an endnote. You cannot convert all of them at one time, but convert them you can!

The way you convert them is not really intuitive, but follow the steps below and you will learn:

  1. If you are working in Normal view, select Footnotes from the View menu.
  2. If you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box. Click your mouse on the type of note from which you want to convert and then click your mouse on OK.
  3. Right-click your mouse on the footnote or endnote you want to convert. Word displays a Context menu.
  4. Select the appropriate choice on the Context menu, which will be either to Convert to Endnote or Convert to Footnote.
  5. If you are working in Normal view, when you are finished converting, click your mouse on Close.

As you convert each endnote or footnote, it is moved to the other window and the reference marks for the note are updated to what is currently being used for the series (either footnote or endnote) to which you are converting.

That wasn't so bad now was it?

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Create a Resume in MS Word

You've just graduated and it's time to send out the old resume and find a job. What to do?? Fear not. Microsoft Word software can take the work and worry out of this situation for you.

If you have an Internet connection, you can choose from dozens of resume templates on the Microsoft Office Online Web site. You can also create your own resume using the Wizard.

Follow the steps below to find out how to do both:

Using a template from Office Online:

  1. Click on File | New.
  2. In the New Document task pane, under Templates, click Templates on Office Online.
  3. Search for resume.

Using the Wizard:

  1. Click on File | New.
  2. In the New Document task pane, under Templates, click On my computer.

New Document Task Pane

  1. Click the Other Documents tab.
  2. Double-click Resume Wizard.
  3. Follow the steps in the Wizard.

Pretty simple eh? Even for a graduate!

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