[ February 2007 ]
Happy Valentine's Day everone! Treat your sweet patootie extra special nicely on the fourteenth!
We've gotten through our unseasonably warm January and now we're into February. Spring can't be far behind can it?
Table of Contents
Envelope Documents - Create a folder of envelopes
Crunching Numbers in MS Word - Add up your Expense Accounts
Envelope Documents
Have you ever wished that you could have a folder in Word with all of the envelopes that you use all the time so you could just click on it and print it out? Well guess what - you can!
This is actually easier than you might have thought if you have tried it some other way.
- Type the information for your envelope and then highlight it and click on the envelope icon on your toolbar or click on Tools | Letters and Mailing and select the envelope tab.
- Next click on Add to Document.
- Now you will see the envelope on your screen with the sheet of paper below it on your screen.
- With the insertion point in Section 1 (the envelope) go to Page Setup.
- Without changing any of the settings, click OK.
- Move the insertion point to Section 2 (the letter/page).
- Press F4. This will repeat the previous action of selecting page setup settings, and Section 2 will now also be an envelope, with the same margins and other settings.
At this point it is safe to delete the section break and the empty paragraph following it. This is more easily done in Normal view.
Now all you have to do is create a folder and save your envelopes in it!
Crunching Numbers in MS Word
If you've been using Word for a very long time like I have, you most likely remember a handy feature from the Tools menu; the Calculate command. It had the standard four functions, plus exponents and percentages, and could handle a lot of math that was needed for reports, etc.
The Calculate command was removed from the Tools menu in Word 6.0, but it can still be found. I'll tell you how to resurrect it. You can add it to the Tools menu or place it on any of your toolbars or shortcut menus.
Calculate ignores any text that isn't a number, except for currency symbols, periods and commas, which it recognizes when these are a part of a number. For operations other than addition, you have to include the mathematical operator. The list below shows the operations. To force a calculation out of precedence order, enclose the expression in parentheses. Addition and subtraction are of equal precedence and are evaluated left to right. Multiplication and division are also of equal precedence and are evaluated left to right.
Although Calculate is most often used in tables, it will work on any selected text, such as the paragraph below:
Stir in 1 cup of raisins, 2 teaspoons of vanilla and 1 teaspoon of cinnamon.
Simply highlight the paragraph and click on your Calculate button. Your answer is displayed in your status bar.
Operation |
Operator |
Example |
Result |
Addition |
+ or space |
123 + 914 |
1037 |
Subtraction |
- or ( ) |
1221 (321) - 96 |
804 |
Multiplication |
* |
15 * $30 |
$450 |
Division |
/ |
$450/15 |
$30.00 |
Exponential (power or root) |
^ |
(32^(1/5))^8 |
256 |
Percentage |
% |
$54*10% |
$5.40 |
Included in the Premium Newsletter:
- Two Line Custom Formats in MS Excel
- Using Forumlas in MS Word Tables
- Adjust Text to Fit Within a Cell: MS Excel
- How Do I Make my Page Numbers Appear as Text?
- Print Multiple Copies Simultaneously with Include Text.
- Steal the Data, Not the Chart for PowerPoint
- Nudge Objects in PowerPoint.
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