[ January 2007 ]
Happy New Year everyone! It's a whole new year with a clean slate and we can do out best to make it a good one. Let's hope it's a peaceful year with a lot less strife.
Table of Contents
Explore the Word Screen - Finally find out what those Toolbars are all about!
Moving Around in Your Document - Learn all the shortcuts and timesavers.
Explore the Word Screen
I'm sure that all of you have used Word many times and you know that you have toolbars, but I'm willing to bet that most of my readers probably don't know the names of the toolbars or all of their functions.
Let's examine the Word screen in front of you and you can quiz yourself to see if you knew the names of all the items on the toolbars.
Some folks never change the appearance of the screen from the time they open it. Others like to have handy access to all of the buttons, menus and the ruler. Putting more buttons and the ruler on the screen does cut down on the space available for viewing your document but it just depends on what each person is comfortable with.
There are people who don't like to have the Ruler visible, although I couldn't function without it. To turn the Ruler off, simply choose View | Ruler. As you click the View menu name, you first see a short menu. After a pause, the rest of the commands appear. When you click Ruler, you turn it off (if it's on) or on (if it's off). The next time you display the View menu, the Ruler command appears on the short menu.
If you want to see full menus and all the bttons all the time, follow the steps below:
- Choose Tools | Customize.
- Click the Options tab.
- Click Close.
Word will now display two rows of buttons, with the Standard toobar on top and the Formatting toolbar on the bottom. In addition, when you display the menus, all the commands will appear immediately.
Moving Around in your Document
The vertical and horizontal scrollbars at the edge of Word's document window let you use your mouse to move around an open document. You move up and down, a line at a time, by clicking the 
up and 
down scroll buttons. To scroll up or down a screen at a time, click anywhere on the scrollbar above or below the scroll handle (box).
When you click and drag the scroll handle, Word moves up or down the document in the direction you drag until you reach the beginning or end.
The left 
and right 
scroll buttons let you scroll to the left and right when the document is viewed at a width larger than the Microsoft Word window.
You can also use keyboard shortcuts to quickly navigate to various points in your document:
Press HOME to move to the beginning of a line, and END to move to the end of a line.
Press CTRL + HOME to move to the beginning of the document, and CTRL + END to move to the end of the document.
Press Page Up to move up one screen and Page Down to move down one screen.
Press CTRL + Page Up to move to the top of the previous page, and CTRL + Page Down to move to the top of the next page.
When viewing and editing long documents, it's much easier to browse page by page, or to jump directly to a specific page, than it is to use the arrow keys or mouse to scroll screen by screen. Word provides methods for browsing the document page by page (or item by item, if you're browsing by graphics) and for moving directly to a specified page (or item) in a document.
To browse the document page by page (or item by item) click the Next and Previous buttons on the vertical scrollbar of the document window:
- First, click the Select Browse Object
button, located near the bottom of the vertical scrollbar. - In the menu that pops up, select the type of item you want to find in your document.
- Click the Next
or Previous 
button to go to the next or previous item (for example, page) in the document.
To go directly to a specific page (or item, such as a graphic) within the document:
- Open the Edit menu and select Go To, or press CTRL + G on your keyboard. The Find and Replace dialog opens to the Go To tab.
- Under Go to what, make sure Page is selected.
- Enter the page number you want to go to and click the Go To button that appears after you enter the page number.
As you can see, you can jump to many types of items in your document, not just a page. For instance, to go to a graphic, select Graphic instead of Page.
When there are hyperlinks included in your Word document, you can use these to navigate to the linked-to locations. both within and outside your document. Just click the hyperlink, and Word jumps to the location, opening another file if necessary.
Word also opens the Web toolbar, which you can use to move back 
to your original location and forward 
to the location whose link you followed.
Word Views
When you work on various types of documents, you may find that you need to change how you view the document on the screen. Word offers several different ways to view your document:
Normal View: 
This view is good for most simple word-processing tasks, such as typing, editing and formatting. This view does not display advanced formatting, such as page boundaries, headers and footers or floating pictures.
Print Layout View: 
This view displays your document as it will appear when printed and is best for working in documents with images. Print Layout View uses more memory and can be slower on older computers, however, this is the most frequently used View.
Reading Layout: 
This view is optimized for reading. Only necessary toolbars appear, making room for enlarged text and navigational tools.
Web Layout View: 
You will work in Web layout view when you are creating a Web page or a document that is viewed on the screen. In Web layout view, you can see backgrounds, text is wrapped to fit the window, and graphics are positioned just as they are in a Web browser.
Outline View: 
Displays your document in classic outline form. Work in outline view when you need to organize and develop the content of your file.
Included in the Premium Edition:
- Simple Animation Makes Power Point Shows Sizzle
- Splitting Cells in MS Excel
- Use Themes to Spice up your e-mail.
- Add an Address or Domain to your Safe Senders List in Outlook
- Extra: Function Keys
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