Categories
Word 2016

How To Control Automatic Capitalization In Word

Have you ever been  flying across your keyboard trying to get a document finished, and then you look up and notice that Word has  capitalized words for you that you didn’t intend to be capitalized? Good old Word is trying to help you and usually does this when it thinks you are starting a new sentence. I get it. This can be very aggravating – especially when you are in a hurry. So if this is a problem for you, you can make Word stop being so helpful if you like!

Follow the steps below to learn how:

  1. Press File | Options.
  2. At the left-hand side of the dialog  that appears, click Proofing.
  3. Click AutoCorrect Options to display the AutoCorrect dialog.
  4. Be certain  the AutoCorrect tab is displayed

auto-correct

  1. Delete Capitalize First Letter of Sentences .
  2. Click OK.

Problem solved!

Categories
Microsoft Outlook

How To Change Outlook Colors

Once you have installed Microsoft Outlook it may seem a bit too bright for you. If, however, you would like other parts of your Outlook interface to stand out, follow the steps below to select a different color scheme:

click-file

click-options

office-theme

select-another-theme

click-ok

That’s it! You are finished!  Easy peasy!

Categories
Microsoft Word

How To Put The Date In Your Header or Footer

It is common practice to insert the date and/or time in your document’s header or footer. When you do this, the date is printed on every page of your document. To insert the date, you can follow these steps if you are using Word 2019 or Word in Office 365:

Follow the steps below to learn how:

  1. Click the Insert tab of your Ribbon.
  2. In the Header & Footer group, click either Header or Footer, depending on which one you would like to edit.
    A list of options will display that you can select from.
  3. Select either the Edit Header or Edit Footer option. Word will activate the header or footer area of your page, depending on your choice.
  4. Place your cursor within the header or footer at the place you would like the date to appear.
  5. Be certain the Header & Footer tab of your Ribbon is displayed.

darte-and-time

  1. Select a date format from those on the left-hand side of the dialog box. Word inserts today’s date.
  2. Click OK.
  3. At the right side of the Header & Footer tab, click Close Header and Footer.

 

Categories
Microsoft Word

How to Step Through Fields In Documents

If you use fields in your documents, there might be times when you would like to select the fields quickly.

Follow the steps below to learn how:

  • To step forward to the next field in your document, press F11.
  • To step backwards to the previous field in your document, press Shift+F11.

When you reach the last field in your document, pressing F11 again does not cycle around to the first field in the file. Similarly, if you are moving backward and reach the first field in the document, Shift+F11 won’t cycle to the end of the document.

Categories
Microsoft Word

How To Create One Off Labels in Word

We all know Word is a versatile program. One great feature of  Word is creating mailing labels. lots of folks, myself included,  create mailing labels using the Mail Merge feature of Word, which pulls names and addresses from a data source and formats them for printing on labels.

But sometimes you just don’t need all that. Suppose you only need  a couple labels to go on a one time mailing? There is a very quick way to handle this instance in Word.

Follow the steps below to learn how:

  1. Display the Mailings tab of your Ribbon.
  2. Select Labels near the left side of your Ribbon, in the  Create group to display the Labels tab of the Envelopes and Labels dialog box.

mailing-labels

  1. If you need to change the type of labels on which you are printing, just click on Options and use the dialog box to select what you need.
  2. Make certain the Use Return Address check box is cleared.
  3. If there is anything in the Address box, delete it.
  4. Make sure Full Page of the Same Label is selected.
  5. Click on New Document. The dialog box will close and Word will create a new document consisting of blank labels.

Word formats labels using tables. Each cell of the table corresponds to a single label. To enter your label information, just position your cursor in the desired label (cell) and start keying in the information.

Once you are finished entering and formatting your label information, you can print your print your labels, save them if you like , or  delete the document.

Categories
Excel 2016

How To Create Super Fast Charts in Excel

Yes, of course, you can use the Chart Wizard to create your chart, but there are some occasions when going through even the Wizard seems too long. So if you feel the need for speed, this tip is for you!

Follow the steps below to learn how:

  1. Select your table on which you would like your chart to be based.
  2. Press F11.

It does not get any faster than that! Excel will insert a new Chart worksheet before your current worksheet, and base the chart on the data in your table and the default chart type you have set up. You can now customize your chart any way you like and work on it as you normally would.

Should you want to create an embedded chart, follow the quick step below:

Press Alt+F1 in step 2 in place of F11.

Cool beans right?

Categories
Word 2016

How to Unhide Hidden Text in Word

For whatever reason, some folks have documents that are full of hidden text. Then comes the time when they want to make that text un-hidden. What to do?  Well the short answer is  use Find and Replace.

Follow the steps below to learn how:

  1. Press Ctrl+Home to go to the start of your document.  You don not actually have to do this, but I find it  makes it easier to find and replace.
  2. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.
  3. Click the More button, if it is available.

find-and-replace

 

  1. Be certain there is nothing in the Find What box, and that your cursor is in the box.
  2. If you see the No Formatting button, click it.
  3. Click the Format button and select Font to display the dialog box

font

 

  1. Click the Hidden check box. A check mark should appear in the check box.
  2. Click OK. The Find Font dialog box will disappear, and the word Hidden will appear under the Find What box.
  3. Be certain there is nothing in the Replace With box, and that our cursor is in the box.
  4. Click the Format button and select Font to display the Replace Font dialog box.
  5. Click the Hidden check box two times. The check box should be empty.
  6. Click OK. The Replace Font dialog box will disappear, and the words Not Hidden will appear under the Replace With box.
  7. Click Replace All.

This should find all text in your document that has the Hidden attribute. It then will turn off the attribute, so that your text is not hidden any longer.

 

 

Categories
Word 2016

How To Create A List In A Word Document

If you find the need for a list in your document, Word will very quickly and easily accommodate you.

Follow the steps below to learn how:

  1. Key in your list, only pressing Enter at the end of each item in your list.
  2. Select all the items in your list.
  3. Be certain  the Home tab of your Ribbon is displayed.
  4. To create a numbered list, in the Paragraph group click the Numbering tool.
  5. To create a bulleted list,  in the Paragraph group, click the Bullets tool .

Pretty darn easy huh?

Categories
Outlook 2016

Using Hot Keys in Outlook 365

I don’t know about you, but I am usually as busy as a one armed paper hanger with the itch at the office. That being said, I absolutely avail myself to all the quick shortcuts I can to save time and keystrokes. I really like to use the hot keys in Outlook to save more time.

Some of my favorites are listed below:

outlook-hot-keys

You are very welcome!

 

 

 

Categories
Word 2016

How To Quickly Select Text

You should know by now that you can use your mouse to select text by holding down your left mouse button and dragging your mouse to make a selection. There is, however, a much quicker method to select text using your mouse.

Follow the steps below to learn how:

  1. Place your cursor where you would like your selection to begin.
  2. Move your mouse cursor  to where you would like your selection to end.
  3. Hold down the Shift key as you click once using your left mouse button.

Multiple clicks of the mouse button can also be used to select text. Double-clicking on a word selects a word, but triple-clicking on a word selects the paragraph in which the word occurs.