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Microsoft Word

Quickly And Easily Delete All Tab Stops in A Document

If you are looking for a quick way to delete all tab stops in your document, this post is for you.  It will save you lots of time and you all know I love that!

While there is no keyboard shortcut to remove tab stops — it is very easy to use the Tabs dialog box to resolve this issue. You can use your  keyboard to open the  Tabs dialog box and make selections within it, which  technically does not count as a keyboard shortcut.

Follow the steps below to learn how:

    1. Press Ctrl+A to select your entire current document.
    2. Display the Home tab of your Ribbon.
    3. At the bottom-right of the Paragraph group, click the small icon to display the dialog box.
    4. Click Tabs at the bottom-left of the dialog box to display the dialog box.
    5. Click Clear All.
    6. Click OK.

Saves you mucho time!

Categories
Microsoft Word

How To Put The Date In Your Header or Footer

It is common practice to insert the date and/or time in your document’s header or footer. When you do this, the date is printed on every page of your document. To insert the date, you can follow these steps if you are using Word 2019 or Word in Office 365:

Follow the steps below to learn how:

  1. Click the Insert tab of your Ribbon.
  2. In the Header & Footer group, click either Header or Footer, depending on which one you would like to edit.
    A list of options will display that you can select from.
  3. Select either the Edit Header or Edit Footer option. Word will activate the header or footer area of your page, depending on your choice.
  4. Place your cursor within the header or footer at the place you would like the date to appear.
  5. Be certain the Header & Footer tab of your Ribbon is displayed.

darte-and-time

  1. Select a date format from those on the left-hand side of the dialog box. Word inserts today’s date.
  2. Click OK.
  3. At the right side of the Header & Footer tab, click Close Header and Footer.

 

Categories
Microsoft Word

How to Step Through Fields In Documents

If you use fields in your documents, there might be times when you would like to select the fields quickly.

Follow the steps below to learn how:

  • To step forward to the next field in your document, press F11.
  • To step backwards to the previous field in your document, press Shift+F11.

When you reach the last field in your document, pressing F11 again does not cycle around to the first field in the file. Similarly, if you are moving backward and reach the first field in the document, Shift+F11 won’t cycle to the end of the document.

Categories
Microsoft Word

How To Create One Off Labels in Word

We all know Word is a versatile program. One great feature of  Word is creating mailing labels. lots of folks, myself included,  create mailing labels using the Mail Merge feature of Word, which pulls names and addresses from a data source and formats them for printing on labels.

But sometimes you just don’t need all that. Suppose you only need  a couple labels to go on a one time mailing? There is a very quick way to handle this instance in Word.

Follow the steps below to learn how:

  1. Display the Mailings tab of your Ribbon.
  2. Select Labels near the left side of your Ribbon, in the  Create group to display the Labels tab of the Envelopes and Labels dialog box.

mailing-labels

  1. If you need to change the type of labels on which you are printing, just click on Options and use the dialog box to select what you need.
  2. Make certain the Use Return Address check box is cleared.
  3. If there is anything in the Address box, delete it.
  4. Make sure Full Page of the Same Label is selected.
  5. Click on New Document. The dialog box will close and Word will create a new document consisting of blank labels.

Word formats labels using tables. Each cell of the table corresponds to a single label. To enter your label information, just position your cursor in the desired label (cell) and start keying in the information.

Once you are finished entering and formatting your label information, you can print your print your labels, save them if you like , or  delete the document.

Categories
Microsoft Word

How To Start Word In Safe Mode

Even though it is highly unusual to encounter stability issues with Microsoft Word, it does happen on occasion. If Word is not starting properly, line Window, you can start it in Safe Mode to try and sort out what the problem may be.

Follow the steps below to learn how:

  1. Click the Windows key+ R.
  2. Key in winword/safe.
  3. Tap your Enter key.

This will open word without loading any add-ons that could be preventing the application from working. You are now able to open and edit your documents.

Categories
Microsoft Word

How To Edit Documents Using Ink Editor In Word 365

You can now use your finger or a digital pen when you are working on a touch device. In addition to drawing, writing and highlighting, Ink Editor will let you use natural gestures like circling to select and crossing out to delete, adding a new line, etc.!

Follow the steps below to learn how:

  1. Click on Draw | Ink Editor.
  2. Select a Pen.

select-pen-color

  1. If you do not have a digital pen enabled device and instead have a touch device, select Draw with Touch | Ink Editor.

You can now perform any of the following choices using your pen:

Circle to select text

Draw a circle around the text you want to select. You can select words, sentences or paragraphs and  apply formatting such as font color, bold, or italic.

Cross out to delete text

Draw a line thorough your text to delete it. Delete large chunks of text by drawing a diagonal line or up-and-down squiggles.

Apply highlighting

Select a highlighter pen from the Pens group and draw across text to highlight it. To remove the highlight, simply draw across the text again.

Join words

Draw a curve to join two words. Be certain both ends of the curve touch the words you want to join.

Split words

Draw a vertical line within a word to split it in two.

Insert a word

Draw a caret between two words to insert text. Once you draw the caret, write the words you would like to add. When you are finished writing, your text is inserted where you drew the caret.

Make a new line

Draw a backwards L shape. Text after the shape moves to a new line.

Pretty incredible don’t you think?

Categories
Microsoft Word

How To Create a Web Page Using Word 365

Did you know that Word can make Web pages???

Well, yes it can!

You simply use the Transform to Web Page feature!

Follow the steps below to learn how:

  1. Simply design your document to suit your preferences.
  2. On the  File tab, click on Transform | Transform to Web Page.

transform

  1. You may see a screen for Intelligent Services.

intelligent-services

  1. Turn it on.
  2. You can select from a bunch of styles and then easily publish a web page that you can share with friends, family, or coworkers—and it looks great on any device. You do not have to worry with fumbling around with coding and hosting, etc.. You can have a web page in a matter of minutes.
Categories
Microsoft Word

How to Format Currency in Word

Don’t you sometimes long for the easy formatting of numbers in Excel to format your numbers in your Word tables? You are not alone!

Sometimes there is a need to enter numbers in a table column complete with the dollar sign and have it look the way it would in Excel.

Follow the steps below to learn how:

  1. Place your cursor in the table of your cell where you want this number.
  2. Click CTRL + F9 to insert a pair of field braces. This is the only way to do it. You cannot enter the braces manually. It will not work.
  3. Key in the equal sign, followed by the number (125.99), complete with parentheses.
  4. Tap your space bar once, then key in \# and tap your space bar once again. This lets Word know that you are going to specify your number format.
  5. Now key in the format specification starting with a Quote mark and ending with a quote mark. It should look like this “$#,###.00”.
  6. Click Shift + F9 to collapse your field.
  7. Right-click in the cell and select update field.

You can always create a macro to speed up the process!

Categories
Microsoft Word

How to Search for Comment Marks in your Word Document

There have been times when I have had to search for comment marks in a Word document. For instance, a client once sent me her large document that had been copied and pasted from another document and she was getting strange strings of text throughout her document. So I had to search the entire document (and it was huge) looking for comments or fragments of comments.

Fortunately, I could use Word’s powerful searching capabilities for my search. The simplest way to do this is using the Object Browser.

Follow the steps below to learn how:

  1. Click the Object Browser icon. You will find it just below the vertical scroll bar, at the bottom right-hand side of your Word window. A palette of objects by which you can search will be displayed.
  2. Click on the Comment object. It is depicted as a yellow sticky note. Once you click on it, the palette will disappear.
  3. Use the Previous and Next control, which are located above and below the Object Browser icon, to move to the next or previous comment.
Categories
Microsoft Word

How to Delete a Range of Pages in Word

Say you have a rather large document in Word – say a Contract or something like that with about 50 to 75 pages. Now suppose, as an example, you need to delete pages 25 through 40. Can you do it with a single action? The answer is No. The reason for that is that Word doesn’t know squat about pages because all pages are different, depending on the text, formatting, etc.

There is, of course, an easy way to delete pages 25 through 40. Follow the steps below to learn how:

  1. Click F5 to display the Go To tab of the Find and Replace Dialog box.
  2. The Pages option should be selected by default.
  3. Key in 25 into the Enter a Page Number box and click Enter. Word wil jump to the beginning of page 25.
  4. If the Find and Replace dialog box doesn’t disappear, click Esc to make it do so.
  5. Click F8 to turn on Extend mode.
  6. Click F5 and Word will again display the Go To tab of the Find and Replace dialog box.
  7. Key in 40 into the Enter a Page Number box and click Enter. Word will now jump to the start of Page 40, but will select everything from the last insertion point location because you are using Extend mode. That means that you now have all text on pages 25 through 40 selected.
  8. As above, if the dialog box does not disappear, click Esc and it will so.
  9. Click your Delete key

It’s a lot to read but very little to actually do!

  • Another way to quickly select the text on a range of pages you would like to delete is jump to the beginning of page 25 and be certain you place your cursor there.
  • Then click on the thumb button on your Vertical Scroll bar at the right of your Word window and drag it until you see it is on page 40.
  • Hold down your Shift key and click on the page where you want your text selection to end.
  • You can now delete that selection.