Categories
Microsoft Word

Quickly And Easily Delete All Tab Stops in A Document

If you are looking for a quick way to delete all tab stops in your document, this post is for you.  It will save you lots of time and you all know I love that!

While there is no keyboard shortcut to remove tab stops — it is very easy to use the Tabs dialog box to resolve this issue. You can use your  keyboard to open the  Tabs dialog box and make selections within it, which  technically does not count as a keyboard shortcut.

Follow the steps below to learn how:

    1. Press Ctrl+A to select your entire current document.
    2. Display the Home tab of your Ribbon.
    3. At the bottom-right of the Paragraph group, click the small icon to display the dialog box.
    4. Click Tabs at the bottom-left of the dialog box to display the dialog box.
    5. Click Clear All.
    6. Click OK.

Saves you mucho time!

Categories
Microsoft Office

How To Use Building Blocks To Create A Publication

You can speed up your document creation in Publisher using Building Blocks – these are content blocks that you can use over and over. See the different types of Blocks below:

  • Calendars – Stories, sidebars and headings
  • Page Parts – Stories, sidebars and headings
  • Borders and Accents – Reusable graphic elements
  • Advertisements – Coupons and other advertising content
  • Business Information – Contacts and other information about your company

You can also find four galleries of Building Blocks in the Building Blocks group on your Ribbon. The fifth gallery, Business Information, can be found in the Text group.

Categories
Word 2016

How To Convert Tables To Charts In Word

Have you ever completed a table, had it exactly the way you wanted it, all formatting done – a real work of art – and you hand it in to your boss and he says, “well that’s great, but I would really rather see it in a chart?” Yes, that has actually happened to me. And worse yet, I didn’t know how to easily convert the table to a chart.  How embarrassing!

The good news is that I learned how to convert tables to charts and now I am going to share that information with you.

Follow the steps below to learn how:

  1. Select the table you would like converted to a chart.
  2. Be certain the Insert tab of your Ribbon is displayed.
  3. In the Text group, click the Object tool.
  4. In the resulting dialog box, select Microsoft Graph chart from the list of Object Types.
  5. Click OK to display a graph of your data.
  6. Format your graph to your liking.
  7. Click anywhere outside your inserted graph to continue working in your document.

You may notice that there is a Chart tool in the Illustrations group on the Insert tab of your Ribbon. You might be fooled into thinking that this would work for you just as well as the steps above. It will not.

If you have tried this, you know that the end result will be a generic chart created by Excel and placed directly in your document. Yes, you can also get the same end result if you choose Microsoft Excel Chart in step 4 above.  Word does not base your chart upon the table data you selected it in step 1 above. Instead, it inserts your chart into the first cell of the table, deleting anything that was in that cell.

For that reason, I feel it is better to avoid using the Chart tool and insert a Microsoft Graph Chart object.

Categories
Outlook 2016

How To Set Automatic Reply for your Vacation in Outlook

You can call it whatever you like, be it vacation reply, out of office message, or whatever you fancy, but below are the quick and easy steps to create it.

Launch Outlook.

  • Click on File | Automatic Replies.
  • Select Send automatic replies.
  • Key in your message.
  • Click OK.

Like I said, easy, peasy!

Categories
Outlook 2016

Delete Or Archive in Outlook?

The Delete and Archive buttons in Outlook are right next to each other. Most people don’t even notice them. And also, unfortunately, most folks have no idea what archive does.

So let me clear that up for you.

DELETE-OR-ARCHIVE

You are welcome!

Categories
Outlook 2016

How To Get Rid of Outdated Auto-Complete Adresses

Auto-Complete addresses are very handy – until they aren’t. Most folks think there is nothing they can do to get rid of these, but there is!

Follow the steps below to learn how:

  1. Launch Outlook.
  2. Open a new message by pressing CTRL + N.

auto-complete

  1. Start keying in a name, and you will see the Auto-Complete list appear.
  2. As you hover over each name you will see an x appear at the right of it.
  3. Simply click the x to rid yourself of that Auto-Complete!
  4. You can actually delete all Auto-Complete suggestions.

Follow these steps to learn how:

  1. Clink File | Options | Mail.
  2. Scroll down to Send Messages and click either Empty-Auto-Complete List or deselect Use Auto-Complete to disable it.
Categories
Word 2016

How To Replace Manual Line Breaks With Paragraghs

As some of you know, I knit for relaxation and I like to donate some of my handmade goods to different charities, so I am always on the lookout for free patterns to use.  There are many available if you look. But it drives me absolutely mad when I find a pattern on the internet and copy and paste it in Word, and it turns out that it was created with manual line breaks instead of paragraphs.  I know I’m a wonk but we all have certain ways of doing things, and mine just happens to be the right way!

Now I just copy and paste and automatically fix this problem every time.

Follow the steps below to learn how:

  1. Highlight your entire document.
  2. Click CTRL + H to open Find and Replace.

 

find-and-replace

  1. On the bottom, click on Special.
  2. In the Find area, select Manual Line Break.

manual-line-break

  1. In the Replace box, use the same process as above and select Paragraph mark.
  2. Click Replace All.

Easy peasy and you now have a document that is easy to maneuver and you can set space before or after, etc.

 

Categories
Word 2016

How To Control Automatic Capitalization In Word

Have you ever been  flying across your keyboard trying to get a document finished, and then you look up and notice that Word has  capitalized words for you that you didn’t intend to be capitalized? Good old Word is trying to help you and usually does this when it thinks you are starting a new sentence. I get it. This can be very aggravating – especially when you are in a hurry. So if this is a problem for you, you can make Word stop being so helpful if you like!

Follow the steps below to learn how:

  1. Press File | Options.
  2. At the left-hand side of the dialog  that appears, click Proofing.
  3. Click AutoCorrect Options to display the AutoCorrect dialog.
  4. Be certain  the AutoCorrect tab is displayed

auto-correct

  1. Delete Capitalize First Letter of Sentences .
  2. Click OK.

Problem solved!

Categories
Microsoft Outlook

How To Change Outlook Colors

Once you have installed Microsoft Outlook it may seem a bit too bright for you. If, however, you would like other parts of your Outlook interface to stand out, follow the steps below to select a different color scheme:

click-file

click-options

office-theme

select-another-theme

click-ok

That’s it! You are finished!  Easy peasy!

Categories
Microsoft Word

How To Put The Date In Your Header or Footer

It is common practice to insert the date and/or time in your document’s header or footer. When you do this, the date is printed on every page of your document. To insert the date, you can follow these steps if you are using Word 2019 or Word in Office 365:

Follow the steps below to learn how:

  1. Click the Insert tab of your Ribbon.
  2. In the Header & Footer group, click either Header or Footer, depending on which one you would like to edit.
    A list of options will display that you can select from.
  3. Select either the Edit Header or Edit Footer option. Word will activate the header or footer area of your page, depending on your choice.
  4. Place your cursor within the header or footer at the place you would like the date to appear.
  5. Be certain the Header & Footer tab of your Ribbon is displayed.

darte-and-time

  1. Select a date format from those on the left-hand side of the dialog box. Word inserts today’s date.
  2. Click OK.
  3. At the right side of the Header & Footer tab, click Close Header and Footer.