Posts Tagged ‘Word’

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Format E-mail in MS word Using AutoFormat

Thursday, January 5th, 2012

Many, many times I have received inquiries regarding the formatting of e-mail messages in MS word.  Folks receive an e-mail and they notice that each line in it has a hard return instead of text wrapping and they hate having to re-format it to save paper.  Well thank goodness that they care about wasting paper right?

My advice to these inquiries is that the easiest method for formatting an e-mail message is to use the AutoFormat feature in MS Word as it will format the information into regular paragraphs and remove extra spaces between the paragraphs unless you tell it to do otherwise.

If you should need to adjust how Word does the formatting, follow the steps below:

Versions 97, 2000, 2002, 2003

  1. Click on Tools | AutoCorrect Options to display the AutoCorrect dialog box.
  2. Select the AutoFormat tab.
  3. Make your adjustments to the options in the dialog box.
  4. Click on OK.

 You can, of course, always use the shortcut CTRL + Alt + K to open the dialog box too!

Version 2010:

  1. Click the Office Button | Word Options to open the Word Options dialog box.
  2. In the Categories pane, select Proofing.
  3. In the AutoCorrect options area, click AutoCorrect Options to open the AutoCorrect dialog box.
  4. Select the AutoFormat tab.
  5. Select your desired options.
  6. When finished, click OK.

 

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Posted in Microsoft Office Word, MS Word 2000, MS Word 2002, MS Word 97, Uncategorized, Word 2003, Word 2010 | No Comments »

Set Default File Format in MS Word

Tuesday, July 5th, 2011

MS Word saves your documents in a file format known as a Word format.  This can have different meanings for different versions of MS Word.  Simply said, this means that your documents are saved in a particular way that works for your particular version of MS Word.

Having said that, if you find that you do the majority of your work creating documents for other versions of MS Word or other programs, you might consider specifying a different file format.

Follow the steps below to learn how:

For versions 97, 2000, 2002, 2003:

  1. Click on Tools | Options to display the Options dialog box.
  2. Be certain that the Save tab is displayed.
  3. Use the Save Word Files As drop-down list to select your default file format.
  4. Click on OK.

For versions 2007 and 2010:

  1. Click on Office Button | Word Options in version 2007 and in version 2010, display the File tab of your Ribbon and click Options, to display the Options dialog box.
  2. Click the Save option on the left-hand side.
  3. Use the Save Files In This Format drop-down list to select your default file format.
  4. Click on OK.

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Posted in Microsoft Office, MS Word 2000, MS Word 2002, MS Word 97, Word 2003, Word 2007, Word 2010 | No Comments »

Icons Disappeared

Tuesday, May 10th, 2011

Recently one of my subscribers wrote to me complaining that she was having a “weird” problem with MS Word.  Boy! Have I heard that before!

She told me that she had created macros and assigned them to a toolbar in MS Word. She did this on her computer at home and liked them so much that she decided to take them to her office as well. She transferred her macros by copying her Normal.dot file. But to her dismay, her custom toolbar buttons did not make the trip! The buttons did show up on her work computer but they were blank, with no pictures. And to confound the issue, she could not create any custom toolbar buttons on her work computer!

MS Word stores your macros in template files. If you store your macros in the Normal.dot template and then copy that template to another machine witht he same version of MS Word, those same macros are available on that machine as well.

Changes to your toolbars are also stored in templates. Custom icons (such as buttons), however, are not stored in templates. They are stored in the Registry, so they are not easily transferred from one computer to another.

To remedy this problem, I advised her that she could copy her Normal.dot file to her work computer and reset the toolbar completely using the Customize feature found by clicking on Tools | Cutomize | Toolbars tab. She could then try to add the buttons from scratch and then customize the icons. If this did not work for her, it may be because she didn’t have the proper permissions on her work computer to write to the Registry. In that event, she should check with the IT Administrator of her company for assistance.

Versions 97, 2000, 2002, 2003

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Posted in Microsoft Office, MS Word 2000, MS Word 2002, MS Word 97, Word 2003 | No Comments »

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