Posts Tagged ‘table’

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Keep your Table on One Page in MS Word

Monday, January 30th, 2012

When you create large, complex documents (i.e., technical manuals, theses, etc.) you will find that you are adding tables to them. It has been my experience that most tables in these documents are not very long and can very easily fit onto one page. Having said that, it can be problematic when there is a page break smack dab in the middle of your table.

Follow the steps below to prevent such behavior:

  1. Select all rows in your table.
  2. Display the Paragraph dialog box by clicking on Format | Paragraph in version 2003 and in versions 2007-2010, click on the Home tab of your Ribbon and click the small icon at the bottom-right of the Paragraph group.
  3. Be certain the Line and Page Breaks tab is selected.
  4. Select the Keep Lines Together check box.
  5. Click on OK.

Having done that, you now need to repeat the steps, with two very minor changes.

  1. First, in step one, select all the rows in your table except the last one.
  2. In step four, make sure the Keep with Next check box is selected.

This will make sure that your table stays together as a unit rather than staying with teh paragraph that follows it.

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Posted in Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »

Move your Table Quickly

Wednesday, April 20th, 2011

For those of you who love to save keystrokes and time, this is the tip for you!

Did you know that in most versions of MS Word you can use your mouse to quickly and easily move your entire table within your documents?  Well you can!  Everyone knows I am the queen of saving time and keystrokes, so I thought I would share this with those of you who weren’t aware of this nifty little feature.

Follow the steps below to learn how:

  1. Hover your mouse over your table. You do not have to click, just hover. When you do you will see in the upper left corner of your table, a small icon that looks like a square with a four headed arrow inside it.
  2. When you click and drag the icon your table moves with it.
  3. Once you have reached the spot in your document where you would like your table to appear, simply release your mouse button and your table has now been repositioned!

Cool beans huh?

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Posted in Microsoft Office, Office Productivity, Word 2003, Word 2007, Word 2010 | No Comments »

Calculate Totals Within a Table in MS Word

Wednesday, June 3rd, 2009

When you have a list of numbers and you want to show totals, you do not need to start Windows’ built-in Calculator to sum them.

MS Word can calculate totals and averages and do other simple calculations. In order to do this though, you must have your Tables and Borders toolbar visible.

Before you start, click on View | Toolbars or right-click on an empty space on an existing toolbar and select Tables and Borders.

Follow the instructions below to begin summing figures:

Simply place your cursor in a blank cell of your table, below or to the right ofthe numbers you would like to total.

Click the AutoSum (resembles a sideways letter M) button on the Tables and Borders toolbar to calculate totals automatically.

To make other types of calculations, Click on Table | Formula. This will open the dialog box.

If your figures should change, you must recalculate the formual. To do this, select the formula and press the F9 key.

When you place a formula in a table, the numbers appear with grey shading. They will not print in grey though. The grey shading simply lets you know that you have a formula, not just typed figures.

You can also total figures in paragraphs in MS Word. The Calculate function in MS Word ignores any text that is not a number, except for currency symbols, periods and commas, which it recognizes when they are part of a number.

For operations other than addition, you must include the mathematical operator. To force a calculation out of precedence order, enclose the expression in parentheses.

You can add the Tools Calculate button to any toolbar or shortcut menu by following the steps below:

  1. Select Tools | Customize.
  2. Click the Commands tab.
  3. In the Categories column, select All Commands.
  4. Scroll down until you find Tools Calculate.
  5. Drag the command to the Tools menu and place it wherever you  like or, you could just drag it to your toolbar.

It may appear greyed out as Tools Calculate is only available when you have selected text. By default, the Calculate command will add any set of selected numbers separated by white space. Word tmporarily displays the result in the status bar and also places it on the clipboard.

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