Posts Tagged ‘shift’

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Super Fast Find Next in MS Word

Thursday, January 26th, 2012

MS Word has a very nice search feature that allows us to make replacements on the fly.

We all know the key combination shortcut to use Search and Replace — Ctrl F. It allows us to search for just about anything in our documents. There is the issue of screen real estate when using this great function however.

The Navigation Pane opens on your screen and takes up valuable real estate and not only that, it can be distracting to some folks (me).  When you click on Next that pane is still there.

Now the good news is that you CAN have your search and not have the pane (no pun intended).

Follow the steps below to learn how:

  1. Use your Navigation Pane as you normally would, specifying what you would like to search for and look for the first occurrence.
  2. When Word displays the first occurence, click your Esc key or click on cancel. Word will obey and close the Navigation Pane.
  3. To find the next occurrence, simply click Shift + F4.

It works exactly the same as clicking Next Search Result and it is just as fast without that distracting Navigation Pane!

Always looking for ways to help you work smarter, faster and more comfortably!

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Posted in Microsoft Office, Microsoft Office Word, Word 2010 | No Comments »

Jumping Between Fields in your MS Word Document

Friday, January 20th, 2012

Someone wrote to me recently because he had a lot of fields in his document and wanted to know if there was a way he could quickly jump from field to field.

The short answer is yes!

Follow the steps below to learn how:

  1. To jump forward to the next field in your document, click F11.
  2. To jump backwards to the prior field in your document, click Shift + F11..

Everyone knows that I love to save time and keystrokes!

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Posted in Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »

Create A Page X of Y Quick Part in MS Word 2010

Thursday, May 19th, 2011

A reader wrote to me recently telling me he was having an issue for Page X of Y in MS Word 2010. He said the choice did not show up on his Ribbon in any of the Groups.

So I told him how to create a Quick Part that would resolve his issue.

Follow the steps below to learn how:

  1. Open a new blank document
  2. Key in the word Page and click your spacebar once.
  3. Click Alt + Shift + P, which will insert a page number code for the current page and click once on your spacebar.
  4. Key in the word of and click your spacebar once again.
  5. Click Alt + I + F.
  6. When the field dialog displays, click on N as many times as necessary to more your cursor to NumPages, which is the code for the total number of pages in your document.
  7. Click OK.
  8. You should see “Page X of Y” where X represents the page number of the current pages and Y represents the total number of pages in your document.
  9. Select the text and codes and click Alt + F3. If you care to do it the long way (which I would never advocate), you can click on the Insert tab | Quick Parts | Save Selection to Quick Part Gallery, but if you do that, this method will place your new Quick Part in the BuildingBlocks.dotx template and you will not be able to use AutoComplete to expand the entry.
  10. When the Create New Building Block appears, key in an abbreviation that is intuitive for you, such as pxoy.
  11. Click OK.

Now to insert the Page X of Y entry:

  • Place your cursor where you would like the text and codes to appear, such as the footer of your document.
  • Key in your abbreviation.
  • Click F3 or if the AutoComplete prompt appears, click your Enter key.

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Posted in Microsoft Office, Office Productivity, Word 2010 | No Comments »

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