I recently heard from a reader who wanted to know how he could tell which Style Set was in use in an MS Word 2007 Document. It seems that someone e-mailed him a document and the style set, which he saved in his QuickStyles folder, but he has several similarly named styles and wants to know how he can easily see which style is in use in his document.
Below is how I advised him:
Display the Home Ribbon if it is not already visible.
Right-click the tiny arrow at the lower right-hand end of the Style box (or use the key combination ALT + CTRL + SHIFT + S.
That will drop down the Style list and the style being used will be highlighted.
Another solution is to to into the Customize dialog box and select Commands Not in the Ribbon and then select the Style item.
When you hover over it, it will say Commands Not in the Ribbon | Style (StyleGalleryClassic).
Add it to the Quick Access Toolbar (QAT) and it will always show the current style, the same as the one on the toolbar in MS Word 2003.
If you open the Style dialog box by clicking the little arrow in the right-hand corner of the Style Group on the Home Ribbon, you will see an icon for Manage Style which lets you restrict or recommended styles.
If you use the Option button, you can control which styles are displayed in the Style dialog box. You can also asisgn which styles you wish to display in the Home group Quick Style Gallery by right-clicking on any style in the Style dialog and choosing to add or remove it from the Quick Style Gallery.
You can learn about this and many other nuances of MS Word 2007, especially navigation tips in my book found here.
MS Word 2007: Voice Comments
Friday, August 8th, 2008A reader wrote to me recently inquiring about voice comments in the latest version of MS Word (2007). She said she knew how to create voice comments in MS Word 2003, but couldn’t figure out how to go about it in version 2007. I was able to show her very easily. I think if you have upgraded to the latest version of MS Office it’s a little bit like being in a new country – you know how to do everything you have always done and you know how to travel – you just don’t know the lay of the land and how to navigate to get where you want to go.
In earlier versions of MS Word, such as 2002 and 2003, if you wanted to add a voice comment to a document you simply clicked the drop-down arrow of the New Comment button on the Reviewing toolbar and selected Voice comment. The Sound Object dialog box then would then open for you to record your comment.
However, if you would like to add a voice comment in MS Word 2007, you will need to add the Insert Voice button to the Quick Access toolbar (QAT).
Follow the steps below to learn how:
Click the Word Options button.
Click Customize.
Choose Commands From box and select Commands Not In Ribbon.
Insert Voice.
Click the Add button.
Click OK.
The Insert Voice button will now be available for you to add voice comments to your Word 2007 documents.
Tags: commands, customize, dialog box, insert, options, QAT, Quick Access Toolbar, reviewing, sound object, Voice Comments
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