Carol's Corner Office

A reader wrote to me recently telling me he was having an issue for Page X of Y in MS Word 2010. He said the choice did not show up on his Ribbon in any of the Groups.

So I told him how to create a Quick Part that would resolve his issue.

Follow the steps below to learn how:

1. Open a new blank document
2. Key in the word Page and click your spacebar once.
3. Click Alt + Shift + P, which will insert a page number code for the current page and click once on your spacebar.
4. Key in the word of and click your spacebar once again.
5. Click Alt + I + F.
6. When the field dialog displays, click on N as many times as necessary to more your cursor to NumPages, which is the code for the total number of pages in your document.
7. Click OK.
8. You should see “Page X of Y” where X represents the page number of the current pages and Y represents the total number of pages in your document.
9. Select the text and codes and click Alt + F3. If you care to do it the long way (which I would never advocate), you can click on the Insert tab | Quick Parts | Save Selection to Quick Part Gallery, but if you do that, this method will place your new Quick Part in the BuildingBlocks.dotx template and you will not be able to use AutoComplete to expand the entry.
10. When the Create New Building Block appears, key in an abbreviation that is intuitive for you, such as pxoy.
11. Click OK.

Now to insert the Page X of Y entry:

• Place your cursor where you would like the text and codes to appear, such as the footer of your document.
• Key in your abbreviation.
• Click F3 or if the AutoComplete prompt appears, click your Enter key.