Posts Tagged ‘Outlook’

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Display From and BCC Fields in MS Outlook

Wednesday, May 25th, 2011

When I open MS Outlook and click on CTRL + N to open a new e-mail, a new blank e-mail message opens complete with a From and BCC (Blind Carbon Copy) fields displayed and ready for me to fill in.

I can use the From drop-down arrow to change e-mail accounts because I have more than one. The BCC field allows me to hide one or more recipients from the other recipients.

However, I get lots of mail from subscribers and readers who tell me that the From field is not visible in their new, blank e-mails. This simply means that you do not have more than one e-mail account and let’s face it, why would you need a From field if aren’t going to use it to change accounts?

In versions 2007 and 2010 it is fairly easy to display these two fields. As a matter of fact, it is a simple as clicking a button!

Follow the steps below to learn how:

  1. Open a new, blank e-mail.
  2. Click the Options tab and click the BCC and From options in the Show Fields group.

They are toggle options, meaning click to display and click to hide.

In version 2003, follow these steps:

  1. Using Outlook as the e-mail editor, click on View and select BCC Field and From Field.
  2. If MS Word is your e-mail editor, click the Options drop-down and select BCC and From.

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Posted in Microsoft Office, Microsoft Office Outlook, MS Outlook 2010, Outlook 2003, Outlook 2007 | No Comments »

SAVE YOUR REPLIES WITH YOUR ORIGINAL E-MAIL IN OUTLOOK

Thursday, May 21st, 2009

As you all know, I am all about saving time and keystrokes. You must be highly organized to run an efficient office and this little tip is but one more way to achieve that end.  This article will also be very well liked by law offices especially.

I am sure there have been instances when you go back and re-read an e-mail and you have to scratch your head and wonder what your response was when you originally received it. This little tip will show you how to never have that experience again!

In most law offices, folks create special folders for client specific e-mail.  You must have folders other than your Inbox for this particular trick to work, so that is a very good thing.

The reason law offices do this is so that when a client calls and they need to referencethe client’s  latest e-mail, they don’t have to scroll through hundreds of other of e-mails to find it.

Follow the steps below to learn how to save your repleis with your original e-mails.

  1. Make sure that you have a special folder other than your Inbox to store client specific mail.
  2. Click on Tools | Options.
  3. At the top of the dialog box that opens, under the Preferences tab, under E-mail,  click on E-mail Options.
  4. Once that dialog box opens, under Message Handling, click the Advanced E-mail Options.
  5. Under Saved Messages, select In Folders Other than the Inbox, save replies with original message.
  6. Click OK three times to exit and you are finished.

Now, when you open up a particular client folder, you will not only find your original e-mail from them, but also your reply to that e-mail.  There will be no more guessing!

You may want to take a look around at the other options available to you under the Advanced E-mail Options even if just to make yourself more familiar with them.

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Posted in Microsoft Office, Microsoft Office Outlook, Office Productivity, Outlook 2003 | No Comments »

Spell Check the Subject Line in your MS Outlook e-Mail

Thursday, March 5th, 2009

If you are using MS Word as your editor in Outlook and have enabled the spell check as you type option, I am sure that must have noticed that the subject is not spell checked as you type. To have that happen automatically, you must enable the option to Check spelling before sending.

Follow these steps to make that happen:

  • Click on Tools | Options | Spelling.
  • Select Always Check Spelling before Sending.

This setting is, by default, turned off, so you will have to turn it on if you want your subject spell checked automatically.

Clicking F7 to start a spell check will also check the subject line.

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Posted in Microsoft Office, Microsoft Office Outlook, Outlook 2003 | 1 Comment »

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