Posts Tagged ‘options’

Select Words Automatically in MS Word

Thursday, July 7th, 2011

I have received many inquiries regarding MS Word’s behavior when trying to select text from the middle of one word to the middle of the next word while editing a document.

When you are trying to select text in the manner above, MS Word tries to figure out what you are trying to accomplish and then complete your task for you.  This can be very frustrating because whenever you click inside a word and start to drag your mouse over it, Word assumes that you want to select the entire word that you clicked.

To disable that assumption on MS Word’s part, follow the steps below:

Versions 2007 – 2010:

  1. In version 2007, click Office Button | Word Options, and in version 2010, display the File tab of your Ribbon and click Options to display the Word Options dialog box.
  2. Click Advanced at the left-hand side of your screen.
  3. In the Editing Options area, be certain the When Selecting, Automatically Select Entire Word check box is cleared.
  4. Click on OK.

Versions 97, 2000, 2002, 2003:

  1. Click on Tools | Options to display the Options dialog box.
  2. Be certain the Edit tab is displayed.
  3. Make certain the When Selecting, Automatically Select Entire Word check box is cleared.
  4. Click on OK.

Print Hidden Text in MS Word

Wednesday, July 6th, 2011

Regardless of whether you can view hidden text in your MS Word documents, Word allows you to control the printing or hidden text.

Follow the steps below to learn how:

Versions 2007 – 2010:

  1. In version 2007, click the Office Button | Word Options, and in version 2010, display the File tab of your Ribbon, to display the Word Options dialog box.
  2. Be certain the Display option is selected at the left-hand side.
  3. Click the Print Hidden Text box in the Printing Options area.
  4. Click OK.

In versions 97, 2000, 2002,  and 2003:

  1. Click on Tools | Options to display the Options dialog box.
  2. Be certain the Print tab is displayed.
  3. Click on the Hidden Text check box.
  4. Click on OK.

Hidden text will now be printed when you print your document.

Set Default File Format in MS Word

Tuesday, July 5th, 2011

MS Word saves your documents in a file format known as a Word format.  This can have different meanings for different versions of MS Word.  Simply said, this means that your documents are saved in a particular way that works for your particular version of MS Word.

Having said that, if you find that you do the majority of your work creating documents for other versions of MS Word or other programs, you might consider specifying a different file format.

Follow the steps below to learn how:

For versions 97, 2000, 2002, 2003:

  1. Click on Tools | Options to display the Options dialog box.
  2. Be certain that the Save tab is displayed.
  3. Use the Save Word Files As drop-down list to select your default file format.
  4. Click on OK.

For versions 2007 and 2010:

  1. Click on Office Button | Word Options in version 2007 and in version 2010, display the File tab of your Ribbon and click Options, to display the Options dialog box.
  2. Click the Save option on the left-hand side.
  3. Use the Save Files In This Format drop-down list to select your default file format.
  4. Click on OK.