Posts Tagged ‘options’

SAVE YOUR REPLIES WITH YOUR ORIGINAL E-MAIL IN OUTLOOK

Thursday, May 21st, 2009

As you all know, I am all about saving time and keystrokes. You must be highly organized to run an efficient office and this little tip is but one more way to achieve that end.  This article will also be very well liked by law offices especially.

I am sure there have been instances when you go back and re-read an e-mail and you have to scratch your head and wonder what your response was when you originally received it. This little tip will show you how to never have that experience again!

In most law offices, folks create special folders for client specific e-mail.  You must have folders other than your Inbox for this particular trick to work, so that is a very good thing.

The reason law offices do this is so that when a client calls and they need to referencethe client’s  latest e-mail, they don’t have to scroll through hundreds of other of e-mails to find it.

Follow the steps below to learn how to save your repleis with your original e-mails.

  1. Make sure that you have a special folder other than your Inbox to store client specific mail.
  2. Click on Tools | Options.
  3. At the top of the dialog box that opens, under the Preferences tab, under E-mail,  click on E-mail Options.
  4. Once that dialog box opens, under Message Handling, click the Advanced E-mail Options.
  5. Under Saved Messages, select In Folders Other than the Inbox, save replies with original message.
  6. Click OK three times to exit and you are finished.

Now, when you open up a particular client folder, you will not only find your original e-mail from them, but also your reply to that e-mail.  There will be no more guessing!

You may want to take a look around at the other options available to you under the Advanced E-mail Options even if just to make yourself more familiar with them.

Creating Jury Instructions

Tuesday, January 6th, 2009

When you need jury instructions in your cases, you don’t have to create two separate documents – one for the judge, including citations at the bottom the page and another for the jury sans the citations.

This is a quick trick that will save you time and keystrokes, which of course is what I just love! Follow the steps below to learn how:

  1. Create your Jury Instructions for the judge, complete with citations.
  2. Now select the citations at the bottom of the page.
  3. Click on Format | Font.
  4. Under Effects, select Hidden, which will hide the citation text.
  5. When you are ready to print the judge’s Jury Instructions, click on File | Print or use the shortcut CTRL + P.
  6. From the Print menu, click the Options button.
  7. From the Print dialog box, select Hidden Text under Include with Document.
  8. Click OK two times to close the dialog box and print the document with cites.

Viola!  Trust me, I know how to save time in a law office!

Word 2007 – Disable the Mini Toolbar

Tuesday, September 9th, 2008

When text is selected in MS Word 2007, the Mini toolbar will appear. At first you can barely see it because it is so faint, but if you hover your mouse over it, it becomes much more visible.

The function of the Mini toolbar is to make common formatting commands handy for you. It can be very convenient if you want to highlight some text or make some changes to the font.

Alternatively, the Mini toolbar can be cumbersome if you want to rearrange text using the click and drag method. It can also be very distracting at times.

For whatever reason, if you would like to disable the Mini toolbar, follow the steps below:

  1. Click the Office Button.
  2. Select Word Options.
  3. Click Popular on the left-hand side.
  4. Deselect Show Mini Toolbar on selection.

That’s it – you’re finished – no more Mini toolbar!