Posts Tagged ‘mark’

Mark your Document as Final

Friday, April 22nd, 2011

You have finally finshed your document, proofed it, made edits, and it is ready to be sent to your colleagues. But you are certain this is the final draft and you do not want anyone changing your masterpiece. What to do???

Mark it as Final! This will prevent users from inadvertently making changes and gives you some protection against modifications to your document. This feature is also helpful when you share a computer and do not want someone modifying your documents.

Follow the steps below to learn how:

  1. Click on Office Button | Prepare | Mark as Final.
  2. You will receive a message that warns you “This document will be marked as final and then saved.”
  3. Click OK to save your document and mark it as final.
  4. Another message will appear.
  5. Click OK one more time.
  6. Now your document has been marked as Final and editing has been turned off.

Once you have marked your document as Final, you will see an icon in your status bar that indicates that it is final and your document cannot be edited.

Should you later decide to modify your document, you can turn off the Finalization by clicking Office button | Prepare | Mark as Final.

You should note that this feature can be reversed by anyone to opens your document if they know how.

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Posted in Microsoft Office, Word 2007, Word 2010 | No Comments »

Table of Authorities in MS Word

Thursday, October 30th, 2008

If you are employed by a a law office there are times when you need to create a Table of Authorities for a pleading, such as an Amicus Brief. A Table of Authorities is used to to cite references to cases, statutes, etc. referenced in your pleading.

MS Word has the ability to quickly and easily create your Table of Authorities for you. All you have to do is mark the citations within your document and then tell MS Word to create your Table for you.

Follow the steps below to create your Table of Authorities:

  1. Select the long, full citation that you would like to use.
  2. Click on SHIFT + ALT + I, which will cause the Mark Citation dialog box to appear.
  3. Make any formatting changes that you like to the text in the Selected Text box.
  4. Use the drop-down Category list to select the category to which the citation belongs.
  5. In the Short Citation box, edit the text to reflect the short version of the citation.
  6. Click on Mark to mark the instant citation or Mark All to search your document and mark all instances.
  7. Click on Cancel or Close.

Now all you have to do is click on the designated page for your TOA and click on Insert | Reference | Tables and Indexes and select Table of Authorities.

That’s it! You are finished.  Pretty cool isn’t it?  Most secretaries blanch at the thought of creating an automatic TOA but it is really quite simple.

This tip is for MS Word version 2003

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Posted in Microsoft Office, Word 2003 | No Comments »