Posts Tagged ‘insert’

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Overtype Mode in MS Word

Tuesday, January 24th, 2012

There are two different editing modes you can use in MS Word — Insert mode and Overtype mode.

The default is Insert mode and when it is enabled, the characters you key in are inserted at the insertion point. Makes sense doesn’t it?

When you are in Overtype mode, however,  characters are not inserted but rather they replace whatever is to the right of your insertion point.

It is easy to discern which mode is enabled by looking at your status bar. If you see OVR then Overtype mode is being used. If the letters appear but are greyed out, then Insert mode is being use.

If you want to enable Overtype mode, one easy method of doing so is double-clicking the letters on your Status Bar. the letters will then become bold and you can make any edits you wish. If you double-click it once more, Insert mode will again be enabled.

If you cannot see your Status Bar in version 2007, you can still turn Overtype on and off. Follow the steps below to learn how:

  1. Click the Office button and Word Options to display the Options dialog box.
  2. On the left, click Advanced.
  3. Select Use Overtype Mode, which can be found in the Edit portion of the list.
  4. Click OK.

In earlier versions, follow these steps:

  1. Click on Tools | Options to display the dialog box.
  2. Be certain the Edit tab is selected.
  3. Select Overtype Mode.
  4. Click on OK.

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Posted in Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »

Using an Em Dash

Thursday, January 19th, 2012

Similar to an extended hyphen (-), an em dash is used to show a break in thought or a shift of tone. Most keyboards and software programs lack the em dash and so it must be created using a special function key or by entering two hypens in between words.

In MS word, you can use two hyphens to obtain an em dash. Word intuits that you have finished your word following the dashes and replaces them with the em dash.  If you do not have this capability enabled though, there are a few other ways that you can place an em dash in your documents.

Follow the steps below to learn how:

  1. Use the shortcut key combination of CTRL + Alt + Minus on your numeric key pad. You must use the numeric keypad for this to work.
  2. Depress your Alt key as you key in 0151 on your numeric keypad.
  3. Click on Insert | Symbol and select the Em Dash from the Special Characters tab.

If you do not have the capability enabled to use two dashes to obtain an em dash follow these steps to enable it:

  1. Click the Office button and Word Options.
  2. In the dialog box, click Proofing and AutoCorrect Options.
  3. In Autoformat as You Type, Select Hyphens (– ) With (—) dash.
  4. Clik OK.

In earlier versions:

  1. Click on Tools | Autocorrect Options.
  2. Click the Autoformat As You Type tab.
  3. Select Hyphens (– ) With (—).
  4. Click OK.
  • If you need an em dash in HTML, the code would be —

 

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Create A Page X of Y Quick Part in MS Word 2010

Thursday, May 19th, 2011

A reader wrote to me recently telling me he was having an issue for Page X of Y in MS Word 2010. He said the choice did not show up on his Ribbon in any of the Groups.

So I told him how to create a Quick Part that would resolve his issue.

Follow the steps below to learn how:

  1. Open a new blank document
  2. Key in the word Page and click your spacebar once.
  3. Click Alt + Shift + P, which will insert a page number code for the current page and click once on your spacebar.
  4. Key in the word of and click your spacebar once again.
  5. Click Alt + I + F.
  6. When the field dialog displays, click on N as many times as necessary to more your cursor to NumPages, which is the code for the total number of pages in your document.
  7. Click OK.
  8. You should see “Page X of Y” where X represents the page number of the current pages and Y represents the total number of pages in your document.
  9. Select the text and codes and click Alt + F3. If you care to do it the long way (which I would never advocate), you can click on the Insert tab | Quick Parts | Save Selection to Quick Part Gallery, but if you do that, this method will place your new Quick Part in the BuildingBlocks.dotx template and you will not be able to use AutoComplete to expand the entry.
  10. When the Create New Building Block appears, key in an abbreviation that is intuitive for you, such as pxoy.
  11. Click OK.

Now to insert the Page X of Y entry:

  • Place your cursor where you would like the text and codes to appear, such as the footer of your document.
  • Key in your abbreviation.
  • Click F3 or if the AutoComplete prompt appears, click your Enter key.

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Posted in Microsoft Office, Office Productivity, Word 2010 | No Comments »

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