Posts Tagged ‘icon’

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Keep your Table on One Page in MS Word

Monday, January 30th, 2012

When you create large, complex documents (i.e., technical manuals, theses, etc.) you will find that you are adding tables to them. It has been my experience that most tables in these documents are not very long and can very easily fit onto one page. Having said that, it can be problematic when there is a page break smack dab in the middle of your table.

Follow the steps below to prevent such behavior:

  1. Select all rows in your table.
  2. Display the Paragraph dialog box by clicking on Format | Paragraph in version 2003 and in versions 2007-2010, click on the Home tab of your Ribbon and click the small icon at the bottom-right of the Paragraph group.
  3. Be certain the Line and Page Breaks tab is selected.
  4. Select the Keep Lines Together check box.
  5. Click on OK.

Having done that, you now need to repeat the steps, with two very minor changes.

  1. First, in step one, select all the rows in your table except the last one.
  2. In step four, make sure the Keep with Next check box is selected.

This will make sure that your table stays together as a unit rather than staying with teh paragraph that follows it.

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Posted in Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »

Mark your Document as Final

Friday, April 22nd, 2011

You have finally finshed your document, proofed it, made edits, and it is ready to be sent to your colleagues. But you are certain this is the final draft and you do not want anyone changing your masterpiece. What to do???

Mark it as Final! This will prevent users from inadvertently making changes and gives you some protection against modifications to your document. This feature is also helpful when you share a computer and do not want someone modifying your documents.

Follow the steps below to learn how:

  1. Click on Office Button | Prepare | Mark as Final.
  2. You will receive a message that warns you “This document will be marked as final and then saved.”
  3. Click OK to save your document and mark it as final.
  4. Another message will appear.
  5. Click OK one more time.
  6. Now your document has been marked as Final and editing has been turned off.

Once you have marked your document as Final, you will see an icon in your status bar that indicates that it is final and your document cannot be edited.

Should you later decide to modify your document, you can turn off the Finalization by clicking Office button | Prepare | Mark as Final.

You should note that this feature can be reversed by anyone to opens your document if they know how.

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Posted in Microsoft Office, Word 2007, Word 2010 | No Comments »

Move your Table Quickly

Wednesday, April 20th, 2011

For those of you who love to save keystrokes and time, this is the tip for you!

Did you know that in most versions of MS Word you can use your mouse to quickly and easily move your entire table within your documents?  Well you can!  Everyone knows I am the queen of saving time and keystrokes, so I thought I would share this with those of you who weren’t aware of this nifty little feature.

Follow the steps below to learn how:

  1. Hover your mouse over your table. You do not have to click, just hover. When you do you will see in the upper left corner of your table, a small icon that looks like a square with a four headed arrow inside it.
  2. When you click and drag the icon your table moves with it.
  3. Once you have reached the spot in your document where you would like your table to appear, simply release your mouse button and your table has now been repositioned!

Cool beans huh?

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Posted in Microsoft Office, Office Productivity, Word 2003, Word 2007, Word 2010 | No Comments »

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