Posts Tagged ‘find’

Searching by Headings in MS Word 2010

Wednesday, February 15th, 2012

When you have a very long or complex document you are working on in MS Word, you may not want to search for a word or phrase but rather, you may find it more advantageous to search by headings. Once you have quickly found your heading, you can then may then add or delete text or edit however you choose.

Follow the steps below to learn how to search by Headings :

  1. Click your Home tab.
  2. In the Editing group, click the Find icon, to open the Navigation Pane on the left side of your screen.
  3. In the Navigation Pane, click the Headings tab.
  4. A list of headings will appear in the Navigation Pane.
  5. Click on the heading of your choice in the Navigation Pane.

Word will display the heading in your document for you.

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Posted in Microsoft Office, Word 2007, Word 2010 | No Comments »

Super Fast Find Next in MS Word

Thursday, January 26th, 2012

MS Word has a very nice search feature that allows us to make replacements on the fly.

We all know the key combination shortcut to use Search and Replace — Ctrl F. It allows us to search for just about anything in our documents. There is the issue of screen real estate when using this great function however.

The Navigation Pane opens on your screen and takes up valuable real estate and not only that, it can be distracting to some folks (me).  When you click on Next that pane is still there.

Now the good news is that you CAN have your search and not have the pane (no pun intended).

Follow the steps below to learn how:

  1. Use your Navigation Pane as you normally would, specifying what you would like to search for and look for the first occurrence.
  2. When Word displays the first occurence, click your Esc key or click on cancel. Word will obey and close the Navigation Pane.
  3. To find the next occurrence, simply click Shift + F4.

It works exactly the same as clicking Next Search Result and it is just as fast without that distracting Navigation Pane!

Always looking for ways to help you work smarter, faster and more comfortably!

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Posted in Microsoft Office, Microsoft Office Word, Word 2010 | No Comments »

Replace Long Blocks of Text in MS Word Using Search & Replace

Wednesday, January 25th, 2012

MS Word has robut Search and Replace function and you should use it to its fullest capability. You all know I just LOVE to save time and keystrokes so why not put this function into use to do just that?

Sometimes you  need to replace a short block of text, with a longer, more detailed block of text throughout your document (i.e., a contract, Last Will & Testament, Thesis, Interrogatories, etc.)  Or there could be instances where you need to replace some text with a graphic (i.e., technical manual).

Follow the steps to learn how:

  1. Copy what you would like to use as a replacement to the Clipboard.
  2. Click Ctrl + H to display the Replace tab of the Find and Replace dialog box.
  3. In the Find What box, enter the text you want replaced.
  4. In the Replace With area, enter ^c, which will instruct Word to use the contents of the Clipboard as the replacement.
  5. Click on Find Next.
  6. Make replacements as you wish.

This comes in very handy if you have a particularly long replacement as the contents of the Replace With box is less than 255 characters.

 

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Posted in Microsoft Office Publisher, Microsoft Office Word, Word 2010 | No Comments »